Executive Secretary

• Receive RDFL’s email messages,  Opens, reviews and distributes incoming mails , and forward to the concerned employee as necessary
• Support RDFL’s Administrative Board in sending out invitations and documenting confirmations
• Serves as a primary point of direct administrative contact and link with other branches, and external institutions on a range of issues.
• Supports the administrative functions of the department, Provides administrative support to HR and collaborate with accounting departments, as requested, maintaining and updating the departmental databases, verifying and processing part-time employee time records, scheduling RDFL programs.
• facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, attendance, agendas, and facilities; takes meeting minutes, and provides administrative support and follow-up on matters arising from meetings, and keep track
• Prepare and maintain attendance sheets
• Prepare employment certificates
• Hold scanning responsibilities
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
•  Create, organize, and document information, and generate reference tools for easy use.
•  Answer and screen telephone calls, and respond to emails, messages, and other correspondence.
•  Operate and maintain office equipment.
•   Manage busy calendar, meeting coordination and travel arrangements.
•   Professionally greet and receive guests and partners.
•   Ensure efficient and effective administrative information and assistance.
•   Support RDFL’s different teams upon approval from the head of programs

Requirements for position

• Fluent in Arabic and English (Oral and written)
• Computer literacy, including knowledge of MS office applications, basic software applications, and familiarity with the internet and email communications.
• A Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Written and verbal communication skills.

Educational qualifications/ experience

• Bachelor’s Degree in business administration or any other related field.
• 3 years of experience in an executive support role in NGOs.
• Has knowledge in the field of HR