Supply and Installation of Solar Lamps

Terms of Reference

Supply and Install Solar Lamps in Latrine

Background:

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

In responding to the Syrian Refugee Crisis, Oxfam addresses the emergency water needs through WaSH service provision to populations residing in informal settlements; and to those of the Lebanese host communities through efforts to improve water infrastructure and management systems.

Oxfam’s response includes water trucking services, water tank distributions, and water quality monitoring; provision of family latrines with gender-sensitive considerations and for persons with special needs, construction of grey water systems, and latrine desludging services; in addition to raising awareness around public health issues in local partners.

Objective:

Oxfam is seeking a contractor to supply and install Solar Lamps to the existing latrines located in the informal tented settlements in the municipalities of Saaide and Bouday, North Bekaa.

Content of Works:

• Estimated quantity of solar lamps to be installed is 461, This quantity may increase, or decrease based on the needs.
• The contractor is responsible for supplying and installing the solar lamps in each latrine.
• The lamp shall be installed inside the metal latrine while the panel shall be installed on the roof of the latrine.
• Quantity may increase or decrease. Oxfam has the right to request half the quantity only if needed.
• The contractor must strictly adhere to the location of latrines shared by Oxfam.
• Oxfam has the right to request the rebuilding of any solar lamp not installed in the location that Oxfam shared.
• The period of execution of the works in each site is up to 2 calendar days from the date of the handover of sites.
• Oxfam will inform the contractor of the date for starting the installation.
• The contractor should prepare and submit a technical and financial offer for the works.
• The contractor will be responsible to provide transportation for the workers to the sites on all days, and should consider restrictions on movements.
• The contractor’s relationship will directly be with Oxfam staff and not with the communities in the ISs.
• Oxfam will inform the contractor of the date of starting the installation one week ahead. The installation plan will be prepared and shared with supplier.
• An Oxfam staff member will be onsite during the installation.
• The contractor shall install the solar lamps in the presence of the site Engineer considering that the supervising committee has the right to require re-implementation in case of violation of specifications agreed in the technical Book of Conditions or the instructions of the supervising committee or where the installation was done in the absence of an Oxfam supervisor without informing the supervisor of the time of executing the works.
• Oxfam’s WASH Team is responsible to monitor and confirm the work.
• All Solar Lamps should be as per the shared and agreed upon specifications sheet.
• Oxfam has the right to increase or decrease quantities at the same unit cost.
• The contracted party must take into consideration COVID-19 precaution measures during the implementation.
• The contracted party should ensure safety and security/prevention to avoid any accident while implementing the activity.

The contractor must:

Ensure that the supplied items are brand new not renewed, and that applies to all the supplied items. Preference is given to the items that have proven technical quality and efficiency during the operation.

Solar light installation:

1. The contractor is committed to all the items’ specifications attached with these Technical Conditions including the quantities and qualities. The contractor may not increase or decrease these quantities without the written consent of Oxfam.
2. The Solar Lamps shall be installed in the specified places only and exclusively under the directives of the supervising team from Oxfam and conform to the requirements of the target population.

The contractor should submit with financial offer a sample of the item and a data sheet (Solar Lamp with its accessories and data sheet).

Selection criteria for technical side:

In addition to the below, each Bidding party can also include any other document they wish to add, to assist us in judging their suitability according to the below criteria:

• Availability of commodity (company profile, CVs, organogram).
• Technical Specification of materials proposed in technical offer
• Quality of the sample
• Experience in similar type of works, of similar scale
• Two references for works completed, preferably in similar types of works (List of previous works in the past three years, including name of contracting party, contact address, contract value and date of completions)
• Size of customer database - along with a list of your main customers including any Non-Governmental Organisations (NGOs) and U.N. agencies

Please refer to the Terms of Reference for supplier to install solar lamps for awarded criteria table

Pricing / Required Details

The prices must be presented according to the following titles:

1. All tenderers must be qualified technically and financially to be able to submit their offers
2. The unit prices and rates must be presented in US dollars for each of the offer items.

Coordination and Supervision

The activity will be supervised by Oxfam’s WASH team. Oxfam may assign additional staff during the implementation of activity.

Questions / Request for clarification

Any requests for clarification may be submitted by email to [email protected] ccing  [email protected]

Timeframe and Payment

100% payment after completing the installation of the requested quantity and submitting the financial documents. Oxfam will pay based on the number of solar lamp installed and functional.