يتطلب رسالة مع الطلب؟: 
لا
توجيهات التقديم: 

Please mention in the subject of your email the title of the position you are applying for. Interviews are being conducted on a rolling basis. 

Your resume and Cover letter will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any Kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status

CARE International in Lebanon and its employees abide by the CARE International Protection from Sexual Exploitation and Abuse  and Child Safeguarding Policies.

البريد الالكتروني للشخص المسؤول: 
الوصف: 

Job Title:        

HR and Administration Officer

General Expertise:      

Human Resources – Office Administration

Contract Start Date:

July 2021

Work Location: (city, country)

Beirut, Lebanon

Duty Station: (office)

Beirut

 

1. Purpose

CARE is a leading relief and development non-governmental organization fighting global poverty. Established in 1946, it is now a confederation composed of 14 members and 4 affiliates. In 2016, CARE worked in 84 countries around the world, supporting development and humanitarian aid projects to reach more than 83 million people. While CARE is a large international organization with more than 11,000 employees worldwide, we have a strong local presence: 95% of our staff are nationals of the countries where our programs are run.

 

This position works in close consultation with the Senior HR and Administration Officer, is responsible for ensuring the timely and correct implementation of HR policies and procedures and provide support in admin functions.    

2. Reporting Lines

Senior HR and Administration Officer

3. Organizational Relationship

N/A

4. Specific Duties and Responsibilities

JOB RESPONSIBILITY 1: HR function (70% of time)

  • Support on all stages of the employment life cycle from recruitment, onboarding, learning and development, and separation.
  • Consultants: Lead on the contracts and payments of consultants and ensure proper documentation and contracting is in place
  • Performance management: Support in the collection of performance appraisals, prepare summary sheets, and support in the yearly training to line managers.
  • Learning & Development: track the Individual Development Plans for eligibility. Lead in the preparation, implementation, and tracking of the annual Learning & Development plan.
  • Separation: Prepare for employees’ separation, ensure that exit interviews/debriefs are prepared at the end of service, timely payment, and preparation of clearance forms. 
  • Issue employment certificates for CIL staff and other certificates needed or requested
  • Support in payroll preparation and supporting documentation on a monthly basis ensuring that payroll and other statutory requirements are compliant with MoL, NSSF, and MOF.
  • Prepare payments related to NSSF and MOL monthly and quarterly declarations
  • Update policies and archiving as per the guidance of line management
  • Perform clerical functions of scanning of all HR documents with due diligence. This includes employment agreements, vetting, NSSF registration, and similar
  • Lead in auditing the HR files
  • Ensure the HR files are complete and archived as per CIL standards ensuring confidentiality
  • Assist in producing and maintaining HR checklists and trackers
  • Collect and review timesheets and ensure timely submission of national and expats
  • Timely submission of monthly reports for local and expats, PAR, time sheets, leave tracker, HRMIS, and similar
  • Ensure all staff, international and national, always have adequate access to HR/Administrative policies and procedures and have signed PSEA and code of conduct.
  • Ensure pertinent organigrams, contact lists, and information flow lines are constantly updated and widely shared.
  • Ensure all staff are covered by medical health insurance, main focal point with the service provider, and process staff claims
  • Ensure all international staff have valid permits, main focal point with the lawyer
  • Ensure PSEA and child safeguarding guidance is integrated in the HR function   
  • Deputize for Senior HR Officer when needed and requested

JOB RESPONSIBILITY 2: Administration function (30% of time)

  • Monitor and ensure office maintenance and replenishment of office supplies and stationery
  • Ensure a proper archiving of records for administration documents 
  • Assess the needs and oversee the installation of office equipment, supplies, utilities (stationary, filing systems, photocopier, furniture, water, electricity, etc.).
  • Coordinate with logistics and security to ensure office premises and expats accommodation are managed, maintained, and meet assessed required security standards.
  • Maintain timely travel arrangements and accommodation of staff
  • Monitor the administrative function of visitors; RED and registration forms, coordinating with lawyer and GS for visa issuance, and booking travel and accommodation. Ensure international travel is in compliance with donor requirements
  • Review mobile phone policy with IT officer and ensure proper implementation  
  • Lead in the review of payment documents including lawyer, medical insurance, accommodation, and travel invoices and prepare relevant reports
  • Lead in the review and issuance of expats payments such as school allowance, travel claims, and similar
  • Assist with translation of documents from Arabic to English and vice versa

 

Perform other duties as assigned by the Senior HR and Administration Officer

 

OTHER RESPONSIBILITIES AS ASSIGNED BY LINE MANAGER

5. Qualifications / special skills or knowledge

a. Skills & knowledge:

  • Experience in Human Resources and Office Administration.
  • Extensive experience interacting with and relating to gender professionals and international stakeholders at senior level.
  • Team player with strong interpersonal skills, with the ability to build strong internal relationships and networks.
  • Motivated self-starter who enjoys working in a collaborative and international environment

b. Experience:

At least   1-3  years of relevant experience, especially at NGOs, academic organizations, standard-setting bodies, public agencies focused on Human Resources

c. Academic background: 

Bachelor’s degree in one or several of the following areas: Human Resources, Social Sciences, Business Management or equivalent number of years of experience. Master’s degree preferable

  1. Languages: English and/ or Arabic are the working language of CARE International in Lebanon.

6. Other contract elements

  • High level of all aspects of managerial experience
  • Confidentiality
  • Excellent time management skills, ability to organize and prioritize tasks, and meet deadlines
  • Sense of diplomacy and negotiation
  • Ability to operate effectively in a stressful environment
  • Flexible and adaptable 
  • Accurate and ability to improve and institutionalize approved financial processes
  • Adapt to changing environment
  • Excellent interpersonal skills
  • Decision-making skills
  • Demonstrate fairness, integrity and impartiality
  • Diplomacy
  • Problem-solving and mediation

PSEA and Save Guarding Child policy

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

CARE International in Lebanon and its employees and stakeholders abide by the CARE International Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
11 يونيو, 2021
قطاع(ات) التدخل:
قضايا النوع الاجتماعي, حقوق الإنسان والحماية, حالة وقضايا النساء
آخر مهلة للتقديم:
الأحد, 27 يونيو 2021
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
One Year - renewable based on budget availability and performance
الراتب
As per CIL Salary Scale
نطاق الراتب:
بين 1500 و 2000 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Bachelor’s degree in one or several of the following areas: Human Resources, Social Sciences, Business Management or equivalent number of years of experience. Master’s degree preferable
متطلبات الخبرة:
بين سنتين و3 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت