يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Please send your CV with a cover letter to the recruitment department, Kindly mention in the email that you will send, the position that you are applying to: "Human resources officer" and also please mention in your CV the following information: 

- Your nationality 

- Your Date of Birth 

Any email received without the above requirements will be automatically discarded

Contact Person Position: 
Human Resources department
البريد الالكتروني للشخص المسؤول: 
الوصف: 

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon, and delivers assistance based on the needs, regardless of religion, politics, and ethnic matters.  

 

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

 

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.

 

SUPERVISION

Under the direct supervision of ADMIN, HR & FINANCE MANAGERunder the technical supervision HR COORDINATORunder the overall supervision

FIELD COORDINATOR

in supervision of

N/A

OVERALL MISSION

  • GENERAL OBJECTIVE

The HR officer supports the Administrative; HR & Finance Manager with all HR related tasks and procedures.

S/he supports the HR management of local employees on the mission.

  • RESPONSABILITIES AND TASKS
  1. Administrative & HR Management Follow-up
  1. Ensure regular follow up of administrative documents and personnel files deadlines respected (appraisals, contracts, amendments etc...)
  2. Prepare local staff contracts (new recruitments, contract extensions or renewals) and ensure the awareness of the employees of contract terms and conditions, internal HR policy and PU-AMI other policies
  3. Follow up and report the legal status of the non-Lebanese staff
  4. Update the coordination on visa status of the expatriates
  5. Follow up days off and leaves for the national staff in accordance with the HR policy
  6. Translate and publish Memorandum documents internally in the base;
  7. Implement and follow up the filing and archiving procedure for expatriate and local employees (contracts, personal documents, copies of IDs/passports, photos, PU-AMI cards, etc.)
  8. Supervise the official translation of administrative documents when requested
  9. Actively participate in implementing training and development programs for national staff
  10. Follow up on the trainings opportunities in the region
  11. Follow up on the base capacity building plan
  12. In coordination with the Administrative, HR & Finance Manager conduct internal trainings for the team about different subjects related to HR rules and policies.
  13. Train Local partner(s) on HR Management, and support them in preparing administrative documents (when applicable)
  14. Support in the preparation of disciplinary procedures documents
  15. Conduct HR briefing for new employees and when needed
  16. Update the HRMS every time a change arises

 

  1. Recruitment policy

 

  1. Ensure that the recruitment policy is implemented and respected
  2. Publish and follow up on the job vacancies
  3. Support managers in the recruitment process (selection grid, comparative table, technical tests)
  4. Replace the Admin, HR and Finance Manager in the interviews through the recruitment process
  5. Ensure the proper filing of the recruitment files
  6. Prepare the induction planning for the integration of new employee (contract, email, document to bring, and briefing.)

 

 

  1. Payment

 

  1. Prepare the payroll of all employees at the end of each month
  2. Prepare the expatriates per diem at the beginning of each month
  3. Do the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance
  4. Update the Salary database every time a change arise
  5. Be able to provide explanation and answer any of the employees’ inquiries about salary payments

 

  1. Health Insurance

 

  1. Update regularly the Insurance follow up
  2. Send the medical envelopes of the staff (including the medications, medical reports, receipts) to the coordination office for reimbursement
  3. Keep track of the medical reimbursements received for each staff and record the amount
  4. Brief employees on insurance policies and be able to answer their inquiries

 

  1. Reporting

 

  1. Prepare, compile and ensure the quality of  the monthly HR report
  2. Send HR files for registration in NSSF and forward updates when applicable
  3. Be in charge of updating the HR information of staff within the monthly/quarterly reports for the national social security fund office and the Ministry of Finance in collaboration.
  4. Preparing the HR files for any external audit

 

  1. Confidentiality

 

  1. Ensure the confidentiality of information dealt with the course of the administration work (regarding human resources or legal issues).

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

  • PRIORITIES OF THE DEPARTMENT
  •  
  • Support the base capacity building plan implementation
  • Support the registration in NSSF and the compliance with social security rules
  • Participate in the improvement of recruitment process

 

QUALIFICATIONS

Mandatory requirements

 

 

  • Language skills: Fluent in Arabic and English
  • Education degree: University degree in Human Resources or related field.
  • Work experience: Minimum 1 year experience in a similar position (NGOs/private companies)
  • Knowledge & skills: Good analytical and writing skills
  • Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

 

Assets

 

  • Interest:
    • Strong Motivation to help people in needs
    • Management/capacity building
  • Transversal skills:
  • Well organized
  • Ability to take initiative to deal with difficulties encountered in daily work
  • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
  • Autonomy, neutrality, hard worker

 

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
07 يونيو, 2021
قطاع(ات) التدخل:
اللاجئين
آخر مهلة للتقديم:
الأحد, 20 يونيو 2021
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
six month
الراتب
based on the experience
نطاق الراتب:
بين 1200 و 1500 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
University degree in Human Resources or related field.
متطلبات الخبرة:
بين سنتين و3 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • عكّار
randomness