PURCHASING OFFICER – Wadi Khaled, Akkar – Full time

-Starting date: 15 June 2021

-Type of contract: 100%, 12 months Fixed-Term Contract, Renewable.

Updated competitive salary package with benefits including allowances, medical coverage and 5 weeks of paid leave

-Place of work: Wadi Khaled, Akkar

-Scope of responsibility:

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

-Function responsibilities include:

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting  in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description.

-Specific activities:

• Support warehouse activities as below upon request of SO:
  • Support the supervision of materials and goods orders and dispatch in order to ensure its rational use.
  • Support reception of orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others.
  • Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
  • Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
  • In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
  • Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
  • Assisting the line manager with preparation of the stock reports
  • Gap filling for SO position as advised by line manager.

-Experience required:

Minimum 2 years of continuous experience in Purchasing

-Required qualification:

• Essential Technical Studies in Business or Supply or Marketing.
• Good Level of English  and Arabic language is mandatory

-Personal qualification:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to Humanitarian Principles
• Service Orientation
• Good Stress Management