Senior Finance Officer

Background :

A Senior Finance Officer should be a quick and smart learner, pays attention to details, provides support to his colleagues, adapt to any new rules or procedures, and able to work under stress.

Job Purpose:

A Senior Finance Officer position and as the title states, is the most senior person reporting to the finance manager and should be able to well coordinate with the program team in terms of payments, track the pipelines and analyze them, prepare donor reports, assists in audit visit preparation, etc..

Main Responsibilities:

•  Processes incoming invoices and vouchers, ensuring that these are properly approved, stamped and coded.
• Reviews all submitted PR’s and procurements steps (offers, bid summary, PO) and collects necessary signatures
• Updates ARAP Analysis on a monthly basis.
• Cooperate with all departments regarding all checks/bank transfers, in order to proceed all payments within the timeframe agreed.
• Prepares Monthly Cash on Hand and Bank Reconciliations, and Cash/Bank transaction journals (CTJ/BTJ) in addition to the Average Exchange Rate Calculation
• Ensures that transactions are complete and accurate. Reviews coding on all vouchers/GL for all valid accounts.
• Keep track on all Accounts Receivable and Accounts Payable balances, in order to be able to loop in the Finance Admin/Manager in case any adjustment is needed before month close end.
• Ensures monthly accruals is well prepared, calculated and registered into the system, after being checked and reviewed by the Finance Manager.
•  Ensure accurate employee salary booking and taxes and other tax reporting.
• Assists in the monthly and quarterly VAT reporting.
•  Assist in budget development.
• Assists in preparation of weekly and monthly cash flow. Plans and requests cash disbursements.
• Prepares monthly pipelines and ensure balances and allocations are matching with the General Ledger/Trial Balance.
• Assists in Audit schedule preparation.
• Prepares, processes and reviews accounting entries into Costpoint-Deltek. Ensures there is proper supporting documentation for all payments and other accounting entries.
• Assists the Finance/Admin Manager in the preparation of monthly financial reports, and respond to any other/urgent task requested by Split.
• Ensures stored files in IMC warehouse are listed physically and electronically and kept up to date.
• Ensures telephone bills are checked, tracked and relevant staff pay for any personal calls made.
• Regularly visits field sites and offices, vendors, making field payment whenever necessary.
• Assist in preparation of the yearly official financial budget
• Assist in the yearly consultant tax report – 7.5%
• Other relevant tasks assigned by the supervisor

Essential Qualifications: Bachelor's degree or equivalent with 3-5 years relevant experience

Desirable Qualifications:Master's degree to equivalent with 1-3 years relevant experience

Essential Experience: 

• 1-3 years of Accounting experience with international projects preferred.
• Experience with accepted accounting procedures desired

Desirable Experience:Experience working with INGOs preferred

Essential Competency: 

• Commitment to Continuous Learning: Willingness to keep abreast of new developments in the field.
• Communications: Excellent communication and customer relations skills.
• Planning and Organizing: Ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
• Teamwork: Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Other: Ability to operate independently in austere environment for protracted periods

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle
• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working
• International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Website for reporting misconduct: www.internationalmedicalcorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.