Logistics/Procurement & Security officer
La Chaîne de l'Espoir (CDE) is a French non-for-profit association founded by Professor Alain Deloche in 1994 and currently chaired by Doctor Eric Cheysson. This international aid association is independent and impartial. It works in situations of poverty and exclusion, conflict and disaster. La Chaîne de l'Espoir was formed by a network of medical and surgical experts. As a key player in the health sector, it is committed to providing medical treatment and education to children who need it most. It also supports the health systems in the countries in which it intervenes, by building and equipping structures adapted to the local context.
Since late 2016, La Chaîne De L’Espoir has implemented a comprehensive paediatric orthopaedic surgery program with local partners in Lebanon targeting vulnerable children living with orthopedic congenital anomalies, covering local and refugee populations, by providing medico-surgical care to more than 420 children including post-operative follow-up and rehabilitation.
Background:
La Chaîne De L’Espoir (CDE) has a stable presence in Lebanon, aiming to support access for the most vulnerable children with congenital anomalies to quality medico-surgical management and follow-up services. The current program encompasses activities advocating for establishing national policies, capacity building, and integration of needed quality activities in the health system. It also provides assistance to the most vulnerable in response to the emerging health crisis.
General description:
The Logistics Procurement & Security Officer implements and ensures the implementation of all CDE procedures applicable related to logistics and procurement. S/He is in charge of managing the procurement of goods and services and logistics aspects for CDE program and local branch in Lebanon in compliance with CDE internal procedures and good procurement procedures. S/He works under the supervision of the Head of Mission and coordinates directly with the relevant departments at Headquarters level in France.
Main RESPONSIBILITIES:
Logistics / Procurement
- With the support of the Head of Mission and Administration, HR & Finance Officer, develop a procurement process for CDE projects and offices
- Ensure a proper planning for all purchases and manage contract (procurement plan)
- Ensure a competitive and transparent process throughout the procurement cycle and undertake the purchase/rental of supplies, material, equipment, services and other items for the office and project in compliance with the rules and regulations of CDE procedures while seeking the required approval as per CDE authorization thresholds.
- Manage and record all procurement files (including requests for commitment of expenditures, requests for quotations, quotations, analytical grid with selection decision, purchase orders, contracts, delivery notes, certificates of donations…) as per CDE procedures and good procurement procedure
- Develop and maintain a suppliers’ database
- Maintain a proper filing/archiving system for all procurement documents for CDE office in Lebanon
- Systematically seek the best quality / price / delivery time ratio for CDE program and local branch.
- Prepare partners’ agreements/contracts in coordination with the Head of Mission (HoM)
- Record and follow up on all procurement contracts for CDE project and office
- Record and update the list/inventory of office equipment and other assets
- Control the stock of materials and office supplies
- Ensure the maintenance of the offices in order to ensure a sound working environment.
- Record the reception and mailing of documents, letters, postal parcel
- Support the operational organization of field trips and CDE programs/activities
Security
- Ensure that appropriate security guidelines are communicated, adhered to, and regularly reviewed with the team.
- Contribute to update CDE’s security guidelines in Lebanon
- Send timely and accurate security / incident reports to Head of Mission / Headquarters.
Other
- Collaborate on the branch priorities and projects and provide administrative support as required
- Fully adhere to work ethics (fighting against corruption and fraud, promoting child protection, preventing and protecting from sexual exploitation and abuse, etc.)
- Assist in terms of communication and translation
- Ensure confidentiality of data and information related to beneficiaries of the program
- Report any security, ethical or acceptance-related issues to his/her line manager
- Participate actively in team meetings or any other relevant internal and external meetings
- Perform any other additional duties upon instruction given by his/her line manager
TEAM RELATIONSHIP
The Logistics and Procurement Officer:
- Is under the direct supervision of the Head of Mission in Lebanon
- Handles external or internal communication to coordinate logistics and procurement aspects in line with CDE project deliverables
- Liaises with CDE HQs logistics and procurement manager, as required
Provide support and guidance to the national team and partners in terms of logistics and procurement processes
PROFILE
Professional Training:
Diploma in Business administration or equivalent diploma
Working experience:
- Minimum 2-3 years of experience in logistics, procurement or administration
- Working experience within NGO is a major asset
Specific Skills:
- Strong and proved adherence to work ethics and compliance with sound procurement rules. Strong sense of personal integrity
- Attention to detail.
- Ability to multi-task
- Sense of team work and problem solving abilities in multicultural contexts
- Good reporting and writing skills
- Efficiency and oriented to results
Language and information system
- Good command of spoken and written English, French and Arabic
- Good command of Microsoft Office software tools (Excel, Word, and PowerPoint)
HOW TO APPLY
Deadline for application: Applications will be reviewed and interviews set up on a rolling basis with the posting valid until 28/3/2021. Interested candidates are encouraged to submit their applications without delay. The recruitment will close early if the appropriate candidate is identified. Only short-listed candidates will be contacted.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت
- بيروت