Beirut Art Center - Administrative Director
Send your inquiries and applications to: [email protected]
Major Responsibilities include:
• Work closely with the artistic directors and executive board to establish plans in order to achieve goals, implement policies, and continuously work to promote the Center.
• The financial and administrative management of the Center.
• The implementation of all activities and events at the Center in collaboration with the artistic directors.
• Joint leadership with the artistic directors of the staff in the development and implementation of short and long range plans, policies, and other activities.
• Collaborate with the board and the artistic directors to create and implement a fundraising plan that articulates focused strategies to meet short-term and long-term fundraising goals.
Experience required:
The ideal candidate has a leadership background in a mission-driven organization. He or she has successfully managed a cultural organization and contributed to its transformative growth. Backgrounds of interest include managers from private and public cultural organizations, as well as other non-profit institutions in similar fields.
Qualifications and Skill Sets:
- Excellent coordination and organization skills
- Able to tackle multiple tasks and manage priorities
- Able to work independently and within a team
- Able to develop efficient systems of organization and work flow as well as working within existing structures
- Fluent in Arabic and English (reading and writing)
- Computer literacy; excellent knowledge of Microsoft Office programs, working knowledge of Adobe Suite
- Experience in accounting, recordkeeping, and office management
- Preferred administrative experience in community and grassroots organization
- 2 years of work experience
- BA in art management or related subject preferred
Detailed Responsibilities Description:
Accounting and Finance
- Issuing and updating yearly, quarterly, and project based budgets, cash flows, and balance sheets
- Developing strategies for financial solutions and development
- Liaising with auditor for quarterly reports and payments
- Arranging for payments, transfers, and other bank procedures
Administrative and Office
- Managing and supervising staff and departments of the center
- Representing BAC in various official and governmental processes (ex. NSSF, Ministry of Finance, Ministry of Interior, etc..)
- Making necessary arrangements to keep all BAC legal and official documentation in order and up to date
- Arranging employee open calls, interviews, and selection processes
- Drafting employee agreements and paperwork
- Drafting and/or reviewing supplier/service contracts and agreements
- Overseeing and approving operations manager administrative tasks and agreements
- Arranging space rentals and agreements
Projects and Exhibitions
- Contribute to the development of new projects and initiatives with the artistic directors and BAC staff
- Manage and maintain current projects
- Evaluating project methodologies and proposing new strategies
- Preparing budgets and project cash flows
- Arranging and preparing artist agreements, loans, and condition reports
- Researching and providing suppliers, and presenting multiple options and comparative pricing
- Collaborating with BAC staff in preparing shows regarding installation schedules
- Assisting in the de-installation and installation of exhibitions and projects
- Arranging shipping and logistical tasks
- Overseeing deliveries and packing and unpacking of artworks and sensitive items
- Arranging and managing contracted workers
- Overseeing all construction, electrical and technical installation work to insure that it is done properly and efficiently without any misuse or mishandling.
Fundraising
- Researching grant and funding possibilities
- Drafting proposals, texts, and budgets for grant applications
- Seeking new partnerships, sponsorships, and collaborations
- Keeping schedules and time management for upcoming deadlines
- Reporting on project progress for funding agencies
- Communicating latest activity to donors
Communication
- Preparing newsletters and announcements in coordination with BAC staff
- Overseeing social media activity and posts
Board Liaison
- Relaying financial and budgetary updates and report
- Communicating main BAC updates and news
- Preparing annual reports
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon