Director of Programme Operations - Beirut

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توجيهات التقديم: 

Save the Children is a global humanitarian organization committed to diversity and inclusion, working towards empowering and protecting children worldwide and in the countries where it operates. Save the Children highly encourages and welcomes receiving applications from qualified candidates regardless of their diverse gender, orientation, disability, marital status, race, colour, ethnic origins, religion and beliefs. Save the Children has a global policy on anti-harassment as well as zero tolerance for discrimination, bullying, sexual exploitation and abuse. All applications will be looked at and treated with the strictest confidentiality and transparency regardless of the diversity of candidates

Kindly apply online using this link: DPO - Beirut

Please note that only applications received through the above link will be accepted and applications received by emails will not be considered.

Save the Children does not charge a fee at any stage of the recruitment process.

البريد الالكتروني للشخص المسؤول: 
الوصف: 

ROLE PURPOSE:  

The main responsibility of this role is to lead the delivery of the country strategy and implementation of all programmes and projects within the Save the Children Lebanon country portfolio. The Director of Programme Operations (DPO) will be responsible for overseeing the management of Save the Children Lebanon’s three field bases in the North, Bekaa, and Beirut/Mt Lebanon/South, providing day-to-day support, coaching and direct line management to the Area Managers responsible for each of the area of operations. The DPO works in close business partnership with the Programme, Development and Quality Director to ensure the delivery of quality programs.

The DPO also directly line manages the Partnership Manager with a view to drive Save the Children’s partnership strategy, the Awards and New Business Development Manager, who ensures compliance with donor regulation, member engagement, and portfolio development, the Supply Chain Manager, responsible for procurement, warehouse, asset and fleet management, and the Cash Operations Coordinator whose remit includes providing support to and administration of Cash Transfer Programmes. In addition, the DPO will oversee the work of a Chief of Party on a three-year EU MADAD-funded livelihoods and social protection project.  

In addition, the DPO acts as the Team Leader in times of categorized emergency responses.

Currently the portfolio of programmes for which the DPO is ultimately accountable includes Education, Child Protection, Shelter, WASH, Food Security & Livelihoods and Child Right Governance/Youth participation. In 2020, Save the Children Lebanon’s portfolio of operations was around US $25 million, and 2021 is expected to be a similar or higher level of activity.

 

CHILD SAFEGUARDING:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

 

SCOPE OF ROLE:

Reports to: Country Director

Number of direct reports: 8

 

KEY AREAS OF ACCOUNTABILITY:

Leadership and Representation

- As a member of the Senior Management Team, to play a leading role in setting the country strategy and contributing to key decisions affecting the country office.

- To deputize for the Country Director as needed.

- To lead and chair the Country Coordination meeting (ESMT meetings), and ensure the latter is used as an effective platform for coordination, problem solving and decision-making. To build and maintain relationships with relevant networks and operational staff of similar organizations in the country.

- To represent Save the Children with in-country donors as appropriate, particularly around monitoring visits and updates on the implementation of existing programmes.

- To engage regionally and globally on the development of Save the Children operational systems and processes and the sharing of best practice.

- Play a primary role in assessment of structure and delivery platform/s, to ensure streamlined cost efficient delivery, and advise the SMT accordingly. 

- Ensure ongoing review and assessment of key RACI relationships and process maps within the CO, on a regular basis.

Programme Operations and Resource Management

- To ensure all programmes and projects in the CO are delivered on budget, on time, and with compliance.

- To ensure delivery on Operational Key Performance Indicators, in particular proper planning to deliver on time, on budget programs.

- To lead on monthly portfolio review meetings, maintain oversight of all high-risk grants, with a focus on multi-sectoral and multi-location ones, and mobilize relevant staff as needed to ensure quality implementation.

- With the Awards Manager, to ensure that programme implementation takes into account contractual requirements; maintaining oversight across grant portfolio to ensure appropriate attention is given to grants according to donor and strategic priorities.

- To ensure that projects are properly kicked-off and closed out, and implemented with compliance.

- With the Partnership Manager, to continue to drive the partnership strategy, ensure that partnership management processes continue to adapt to changing needs, and build strategic and long-standing partnerships built on mutual respect and benefit.

- With the Supply Chain Manager, to facilitate the successful rollout of relevant systems, and ensure purchasing efficiency and quality are maintained.

- With the Cash Operations Coordinator, to ensure continuous improvement of cash transfer systems, in light of changing economic and financial situation in Lebanon.

- With the EU Chief of Party, to represent the Inmaa Consortium and lead the Project Steering Committee.

- To co-chair the Country Risk Management Group and ensure risks are analyzed regularly and properly mitigated.

- To review the operating model on a regular basis and ensure that operations across the country are delivered as efficiently as possible, with the optimum possible use of resources such as staff vehicles, and warehouses.

- To ensure that programmes are delivered efficiently, maximising opportunities for convergence and integration of activities where possible.

- To work in collaboration with internal departments to ensure coordination between teams and integration of cross departmental processes.

Delivery of Humanitarian Responses and Preparedness

- To lead on the delivery of the Category 2 response, as well as local categorized responses.

- To develop and regularly review Save the Children’s preparedness plan and ensure preparedness actions are implemented by all departments.

- To involve partners in the delivery of Save the Children’s humanitarian responses and ensure their emergency responses capacities are developed as needed.

Risk

- To lead and co-chair the Country Risk and Compliance Committee (CRCC).

- Play a primary and accountable role for risk mitigation within Ops mandate area, and play an active leadership role within the SMT around risk mitigation.

- Ensure quality ARAs are developed for every new program, which are properly rolled out with partners and program managers for every award.

- Ensure a particular focus on risk, capacity support, and partnership portfolio, acknowledging the CO will continue to invest and grow its delivery with and through its partners.

Strategy, Programme Design and Quality

With the Programme development and Quality Director, contribute to project design and ensure that programme implementation is feasible and achievable. Where necessary, act as liaison between technical advisors and Area/Programme Managers to ensure that interventions are in line with SC strategy and are delivered in accordance with technical advice. To oversee the input of Area/Programme Managers into programme design/development to ensure that appropriate resources are allocated to the operational platform to enable delivery.

- To conduct regular field visits and ensure an environment of continuous learning and improvement within the operations team, and that lessons learned throughout programme implementation and utilized to inform the adaptation of existing, and the design of future, programmes.

- Ensure active engagement in advocacy strategy development and delivery, and in particular ensure the voices and views of children are heard and taken into account in the delivery of our programs and against our program objectives.

Line Management and Capacity Development

To line manage the Area Managers and other relevant Operations staff, providing induction, training, coaching and advice consistent with their capacity, roles and responsibilities. 

- To facilitate an environment of high performance within the Operations team, rewarding success and allowing greater autonomy for high performers, whilst managing performance and providing greater levels of support for others.

- Providing an enabling environment that allows senior staff such as Area Managers to utilize their skills and experience to overcome internal and external challenges. Acting as liaison between Operations staff and other departments (internally) and organizations (externally) to resolve problems and address systemic issues.

- To oversee the performance of staff within the Operations team to ensure that they have the necessary knowledge and capacity relevant to their role.

- Develop capacity building plans and initiatives, which will enable staff to achieve the requirements of their job description.  

 

QUALIFICATIONS AND EXPERIENCE:

- Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities

- Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions

- Extensive experience with NGOs with increasing responsibilities including a proven experience of delivering on large scale programmes and managing large teams

- Experience of and well-developed skills in staff management and supervision

- Proven strong coaching and capacity building skills

- Cultural awareness and ability to build relationships quickly with a wide variety of people

- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure

- Significant knowledge of international humanitarian systems and procedures, institutions and donors, accountability frameworks and best practices in emergency management

- Proven substantial experience and knowledge in effective financial and budgetary control, securing and managing grants from major institutional donors

- Solid project management skills related to organizational development projects and international cross-functional teams with a proven history of delivering results

- Ability to analyze information, evaluate options and to think and plan strategically

- An in-depth understanding of national and international development issues in particular in relation to children

- Computer literate (i.e. TEAMS, ZOOM, WORD, advanced Excel, Outlook, etc.)

- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
25 Mar, 2021
قطاع(ات) التدخل:
الأطفال والشباب
آخر مهلة للتقديم:
الأربعاء, 17 مارس 2021
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
2 years
الراتب
N/A
نطاق الراتب:
> 3000 (USD)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
متطلبات الخبرة:
أكثر من 10 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
ممتاز
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت