Project Manager- National Role

Project Manager

JOB DETAILS

LOCATION: Beirut, Lebanon

CONTRACT TYPE: Fixed Term -   09 months contract (renewable)

JOB FAMILY: Programmes

ONE OXFAM GRADE:   C      ZONE: 2

DEPARTMENT: Programmes

GLOBAL PROGRAMMES                               

TEAM:  Governance and Economic Justice Team

HOURS: 40 hours (FTE)

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE: Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars, including Active Citizenship and Good Governance (ACGG). 

The ACGG program aims “to support women and men, particularly youth, to exercise civil and political rights, to influence decision-making and support more accountable, effective governance particularly in relation to respect for fundamental rights, access to services, resource distribution and gender equity.”

The Project Manager will be part of Oxfam’s Governance and Economic Justice Team, and will be working on protecting the rights of Lesbian, Gay, Bisexual, and Transgender (LGBT) community in Lebanon.

JOB PURPOSE: Oxfam will implement a project titled “Challenging Stereotypes, Providing Services, Convening, and Advocating: A multi-layer approach to promote LGBTI rights in Lebanon.”

The proposed project aims at supporting Civil Society Organizations (CSO) to effectively reduce discrimination and promote the legal, health, and psychosocial rights of LGBTI individuals in Lebanon. Specifically, the activities will increase knowledge and awareness to counter misconceptions and myths on the lives of LGBTI community members, provide health and Mental Health and Psychosocial Support (MHPSS) needs for LGBTI community, and build linkages between members of the LGBTI community with key stakeholders (Human Rights organisations, CSOs, lawyers, activists, academics, social media activists, health providers, donors, policy/law makers who will attend the planned events.

The Project Manager position will lead on the project and is accountable for all the programmatic, management and partnership aspects of the Project. As a key role within the Oxfam Lebanon Country programme, the position will be based in Beirut, with possible travel to programme sites in the North and the Bekaa region. He/she will oversee effective management and relationships with partners, manage the intervention throughout the project cycle, including budget management (including expenditure planning and expenditure monitoring), lead in preparing and developing high quality programme plans, including Monitoring, Evaluation, Accountability, and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation.

JOB REPORTS TO

Governance and Economic Justice Coordinator

ROLES REPORTING TO THIS JOB

No direct management responsibilities. The post holder will be responsible to manage relationships with partners and sub-grantees

BUDGET RESPONSIBILITY

Management of budget project of approximately 600 thousand Euros

GEOGRAPHICAL SCOPE

Beirut, Lebanon

KEY STAKEHOLDERS

Oxfam Staff and External Stakeholders

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Project Cycle Management & Programme Quality

• Lead on the program planning and reviews, spending and financial review meetings;
• Develop work plans, spending plans, procurement plans to ensure programmatic, and budgetary follow up throughout the implementation phases;
• Lead on the day-to-day activity implementation of the project in close coordination with the partners;
• Follow up on the indicator tracking, monitoring, and evaluation of activities in coordination with the MEAL team;
• Lead on the design and implementation of all planned research pieces in coordination with the partners and the Research and Policy team;
• Lead on the design and organisation of networking events with support from the Research and Policy team and the Gender Advisor;
• Lead on donor reporting; including annual reports, with support from the Grants and Compliance team;
• Ensure that the project adopts a Human Rights-based approach and mainstreams gender, with support from the Gender Advisor;
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant;
• Ensure the physical welfare, well-being, and professional development of team members directly assigned to the project.

People & Team Management

• Support partners in planning, spending, implementing, and monitoring project activities;
• Work with consultants (e.g. research consultants, media experts, and designers);
• Work closely with the Human Resources (HR), Finance, and Logistics team to ensure proper spending;
• Work closely with the Grants and Compliance team to ensure efficient implementation and timely reporting;

Budget & Financial Management

• Initiate monthly financial review meetings, involving relevant support staff to plan and monitor the budget, review procurement and spending plans, and ensure funds are spent within the set time frame;
• Lead on the management and follow-up of all activities related to the sub-granting component of the project;
• Ensure that donor contractual requirements are fulfilled, regarding the General and Technical conditions of the Grant Agreement and internal regulations, throughout the entire project period;

Partner management

• Lead on project partnership relations, including budget monitoring;
• Oversee activity and financial progress against project partnership agreements;
• Ensure appropriate monitoring (financial, technical, implementation) of partners;
• Follow-up on the capacity building support to partners.

External representation

• Serve as the primary project representative to partners and Oxfam team (internal representation);
• With the support of the ACGG coordinator, represent Oxfam with the donor, on all project matters;

CORE DIMENSIONS (see Standard Role Profiles)

• Responsible for all stages of planning, implementation, and monitoring of the designated project;
• Short, medium and long term planning is required in the context of changing priorities;
• Decision-making requires significant levels of judgement based on analysis of the context, technical and management experience, and coordination with partners;
• Role is variable with well-defined targets and is both proactive and reactive;
• Plans and objectives are developed to contribute to country strategy and can involve collaboration with other programme units (e.g. other affiliates in-country or colleagues in different country programmes).
• Requires the ability to analyse and communicate complex concepts and issues in a relevant and meaningful way to other Oxfam staff.
• To play active role in influencing activities on issues related to programmes through coordination with the Policy Team.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Self-Awareness
• Mutual accountability
• Strategic Thinking and Judgment

In addition:

• A Bachelor’s degree in relevant discipline such as Human Rights, Gender, Sexual Diversity, Development Studies or equivalent experience is required;
• At least 3 years of experience in project management (including strategic planning, budgeting, reporting, monitoring & evaluation) is required;
• Demonstrated experience in working on European Union (EU) – funded projects is preferable;
• Experience in working with local and international Civil Society Organisations is required;
• Experience in conducting/managing qualitative research is required;
• Experience in online and offline communication tools is preferable;
• Previous experience in organising networking events is required;
• Demonstrated experience in writing donor reports is required;
• Excellent interpersonal, influencing and communication skills;
• Diplomacy, tact and negotiating skills;
• Proven leadership and ability to work independently as required;
• High sensitivity to cultural differences and sexual diversity, and the ability to work in a wide variety of cultural contexts.
• Good written and spoken English and Arabic is essential;
• Sympathy with the aims and Objectives of Oxfam.
• Commitment to Human Rights.

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.