يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Kindly submit your cover letter along with your curriculum vitae to the e-mail: [email protected], mentioning the job title in the subject.

Any Email that does not contain a title will be automatically discarded.

Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.

اسم الشخص المسؤول: 
Sally Fakih
Contact Person Position: 
Human Resources Officer
البريد الالكتروني للشخص المسؤول: 
الوصف: 

1-CONTRIBUTE TO THE HR MANAGEMENT OF LOCAL PERSONNEL

1.1-Recruitment and Integration of Personnel:

  • Ensure that the recruitment policy and guidelines are being implemented and respected;
  • Publish job vacancies online;
  • Receive, file and archive the resumes received on the recruitment email address and transfer them to recruiters;
  • Be the focal point for the external communication with applicants/candidates throughout the whole process, and set up schedules for each step of the recruitment process according to the availability of involved personnel and applicants/candidates;
  • Prepare, compile, review and share mission’s documents on a weekly basis (i.e. job announcements, recruitment follow up, etc.);
  • Assist in the preparation, follow up and finalization of tool(s) of the induction plan.

 

1.2-Employment Contractual Documents:

  • Assist in the preparation of contracts, amendments and agreements of local personnel;
  • Ensure that HR files are complete and updated with all necessary contractual documents;
  • Follow up on the contract/agreement ending dates and notify line manager ahead of time;
  • Assist in the preparation of documents related to end of employment contract as per HR guidelines.

 

1.3-Follow up on Performance Evaluations and Skills Development:

  • Assist in following up on the staff performance evaluation as per due dates, adjusting relevant tool(s) with updated information and informing line managers accordingly;
  • Assist the line manager in updating the concerned tools and keeping track of all trainings conducted by personnel.

 

2-CONTRIBUTE TO THE HR MANAGEMENT OF EXPATRIATES

  • Support the line manager in following up on the validation of expatriates’ leave requests;
  • Update the content of dedicated tracking tool(s) and inform the line manager on the validity status and upcoming ending/expiry dates.

 

3- ADMINISTRATIVE MANAGEMENT & FOLLOW UP: 

  • Follow up on personnel’s weekly and monthly attendance with line managers;
  • Prepare and follow up on relevant tool(s) (i.e. attendance sheets, work plan, leave requests, order of missions, etc.);
  • Keep track of the personnel leaves and update concerned tools and system(s) accordingly;
  • Prepare and ensure the availabilty of valid administrative equipment for staff (i.e. access cards, business cards, insurance cards, etc.).

 

4- ARCHIVAL OF HR FILES

  • Maintain and ensure the completion and archival of all supporting documents/tools as per Recruitment Guidelines;
  • Assist the line manager in receiving and archiving all relevant training documents (i.e. training requests, certificates, materials, etc.);
  • Archive attendance tool(s) (i.e. attendance sheets, work plan, leave requests, order of missions, etc.);
  • Archive legal documents in HR files and update relavant tools and systems accordingly;
  • Manage the physical and electronic archival of personnel files as per HR Guidelines;
  • Organize and ensure availability of all required personal and contractual documents in concerned files.

 

5- REPORTING

  • Support the line manager in keeping track and providing accurate and updated HR reports/systems on a regular basis and as per needed;
  • Support in the preparation of reports related to disciplinary measures (i.e. minutes of meetings, etc.);
  • Support the line manager in the preparation of any internal/external HR audit;
  • Report to line manager any concern, and/or challenges/obstacles faced.

 

6- PREPARATION OF HR PAYMENTS 

  • Support in preparing salary advance(s), monthly salaries, end of accounts, perdiems and any exceptional payment(s) for local staff when applicable;
  • Support in preparing expatriates’ per diems at the beginning of each month and security envelopes when needed.

 

7- FOLLOW UP ON LEGAL ASPECTS 

  • Prepare the NSSF HR files for personnel on a monthly basis;
  • Follow up with concerned personnel on the signature of documents;
  • Receive and transfer files and request(s) of personnel to relevant parties.

 

8- CROSS-CUTTING TASKS AT MISSION LEVEL

  • Assist the line manager in the communication with insurance companies in regards to insurance updates and handling staff requests, concerns and inquiries;
  • Receive documents/certificates from the bases and follow up on its validation/signature (i.e. contracts/amendments, NSSF, certificates, etc.).

 

9- DUTIES APPLICABLE TO ALL HR PERSONNEL

  • Respect and comply with the organization’s Policies, Code of Conduct and Charter;
  • Maintain confidentiality of HR information;
  • Respect and comply with the HR Policy and use of Guidelines;
  • Support line manager in the implementation and respect of HR Policy and Guidelines among personnel;
  • Support the line manager in any other task as per the needs.

 

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

 

Mandatory requirements

Language skills: Fluent in Arabic and English (speaking and writing);

Education degree: University degree in Human Resources or relevant field;

Work experience: 1 year of experience in Human Resources Management or relevant field;

Computer skills: Good knowledge and self-supported in Microsoft Office;

Others:

  • Good communication skills;
  • Excellent organizational and time management skills;
  • Detailed oriented;
  • Ability to provide high quality of work;
  • Ability to set priorities and adapt to changes;
  • Basic knowledge of HR Systems.

 

Assets

Interests: Work in humanitarian aid.

Transversal skills:

  • Ability to work well in a multicultural team;
  • Ability to work under pressure;
  • Committed to deadlines;
  • Effective stress management skills;
  • Able to check information; logical mindset;
  • Respectful, neutral, and impartial attitude
منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
08 ديسمبر, 2020
قطاع(ات) التدخل:
خدمات الإغاثة
آخر مهلة للتقديم:
الأحد, 13 ديسمبر 2020
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
6 months (Renewable based on funds and performance)
الراتب
N/A
نطاق الراتب:
بين 800 و 1200(دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
University degree in Human Resources or relevant field
متطلبات الخبرة:
بين سنة واحدة وسنتين
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
  • بيروت