Due to the high volume of candidacies, only the candidates with the most interesting and adapted profiles will be contacted for the potential interviews.
When submitting an application, please ensure to write under the subject of the email:
“B&S Europe – NAME/FAMILY NAME – Vacancy Administrative Officer”
Assist in the preparation of expressions of Interests and pre-qualifications:
- Selecting project and regional references relevant to the project, and supporting in the tailoring and formatting on the references.
- Compiling the necessary administrative documents for Expressions of Interests.
- Communicating with partner organizations in the preparation of documents (administrative included).
- Final and consistent formatting of all necessary documents
Assist in the preparation of technical proposals:
- Compiling legal, financial, reference and other necessary administrative documentation in accordance with the formal requirements concerning completeness, form and validity limits. ·
- Formatting of the proposal-text and CVs. ·
- Ensuring timely and proper dispatching of the documents, as well as tracking of the consignment up to its final delivery to the recipient.
Assisting in project implementation:
- Booking flights and hotels for short term experts and long term experts
- Organising and preparing various events; for example, annual department work-shop, consortium meetings, meetings with the client in cooperation with the financial assistant
- Support in the search for candidates for experts positions in mission and projects in cooperation with the project manager.
Qualifications and profile:
- Bachelor or/and Master Degree related to the position
- At least 1 years’ experience in administrative management
- Excellent knowledge of the MS Office package (Excel, Word, PowerPoint) is a must;
- Perfect oral and drafting skills in French and Arabic. English is considered a strong asset;
- Working in an organized and rigorous manner;
- Capacity to work within a team on sound communication;
- Capacity for independent decision-making and taking initiative;
- Interest in working in the field of cooperation and development.