Secretary
Please send your application and supporting documents to [email protected] clearly indicating in the subject field the position applied for" Secretary".
The package should include a cover letter, a detailed CV EU Format (available on the delegation website), scanned copies of relevant diplomas / certificates of degrees and at least 2 references.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to [email protected]
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.
The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
We offer a post of Secretary Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to carry out general secretarial tasks such as maintaining proper clerical processes and ensuring appropriate assistance to persons concerned, as well as coordinating with secretaries in other sections. The recruited person will be also in charge of processing the administrative and IT work, provide general administrative support and document management services. Among which:
- Provide assistance to the Head of the Cooperation Section in managing his agenda, filtering calls and noting messages, responding to requests of general nature or referring them to the relevant colleagues
- Provide secretarial support for operational managers, particularly with reference to the registration of incoming/outgoing mail at section level and the initiation of files for circulation
- Provide assistance in the preparation of negotiation reports, contracts, etc. falling under the competences of the cooperation section
- Provide logistical support in the organisation and the follow-up of meetings/missions
- Manage the section information pertaining to leaves, absences and trainings records
- Ensure that the archives and filling system of the section is well-organised, updated, and user-friendly
- Schedule appointments and update calendar
- Draft verbal notes, letters and general notes
- Take minutes of meetings
- Any other task assigned
All of the above under the supervision and responsibility of the relevant head of section. The length of the working week shall be 37.5 working hours.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت