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توجيهات التقديم: 

Interested Candidates should submit their applications via the following link: https://jobs.oxfam.org.uk/vacancy/administrator-and-reporting-officer---...

Applications received via email will not be considered

 

البريد الالكتروني للشخص المسؤول: 
الوصف: 

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

Our Team

Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars, including Active Citizenship and Good Governance (ACGG), and Economic Justice (EJ)

The ACGG program aims to support women and men, particularly youth, to exercise civil and political rights, to influence decision-making and support more accountable, effective governance particularly in relation to respect for fundamental rights, access to services, resource distribution and gender equity.

Th EJ program aims to empower women and men, especially youth, to cope with the effects of economic poverty, and have greater access to and control over productive economic resources for sustainable poverty reduction.

 

The Administrator and Reporting Officer will be part of an Economic Development Policy Unit (EDPU) that will be hosted by Oxfam  under the ACGG program.

 

Job Purpose

The EDPU will be established to optimize the impact of the different livelihood and social stability projects that will be implemented in Lebanon and funded by the “Support to Economic Development and Social Stability in Lebanon” European Union (EU) Trust Fund (EUTF).

The EDPU will aim “to strengthen the ability of the EUTF implementing partners to collectively influence the policy making process and donor funding for Lebanon through policy coordination and evidence generation”, and regularly assess the policy environment to produce policy products targeting key stakeholders and policies impacting livelihoods and economic policy more broadly. The EDPU will seek to ensure that common messaging among all relevant stakeholders, including the EU Delegation in Beirut, is derived from evidence generated in the field by all Consortia and that speaks to a changing policy environment. The analysis that will be carried out by the EDPU will contribute to potentially proposing policy alternatives where gaps are identified, and inform the Lebanese policy makers, donor community, and the EU on contextual priorities.

The Unit will be merely hosted by Oxfam, but will equally serve all its member organisations, specifically representatives of all the EUTF implementing partners in Lebanon.

The EDPU will be comprised of three positions: 1) EPDU Coordinator, 2) Administrator and Reporting Officer, and 3) Information Management Officer (IMO). This team will not report to Oxfam, but will be accountable to a steering committee which will be composed of representatives of EUTF partners, the EU, and other donors. To ensure inclusiveness and participation of all members, the establishment of the unit will be carried out through .an inclusive, participatory, and systematic approach.

The Administrator and Reporting officer position will lead and is accountable for all the administrative and reporting activities linked to the EDPU, and the coordination with the reporting officers (or similar positions) of the other EUTF implementing partners.

The position will be based in Beirut, with regular travel to programme sites in the South, North, Mount Lebanon, as well as the Bekaa region, all the implementation areas for the consortia.

Core Details

Location: Beirut, Lebanon

Internal Grade: D1 – National

Job Family: Programme

This role reports to: Economic Development and Policy Unit (EDPU) Coordinator

 Staff reporting to this post: No direct management responsibilities.

Annual budget   for the post: No budget management responsibilities

Key relationships/interactions

1. EDPU coordinator, EDPU Information Management Officer;

2. Reporting officers of all the EUTF partners that are members of the EDPU.

Screening checks: All successful candidates will be screened through Retinitis World-Check One to comply with counter terrorism and financial sanctions regulations.

 

Key Responsibilities

 

Project Cycle Management & Programme Quality

  • Supports the EDPU coordinator and Information Management Officer (IMO) on the planning of the inception-kick off meeting, participatory strategy setting workshops, and periodic planning and review meetings with representatives of the EUTF-funded projects;
  • Leads on the development, review and submission of high quality financial and narrative reports relevant to the EDPU’s activities, ensuring consistency, accuracy, clarity and timely submission in compliance with donor contractual requirements;
  • Supports the EDPU coordinator with communications to donors including responding to information requests, income tracking, contract amendments;
  • Lead on the administrative procedure related to working with consultants and contractors, in compliance with Oxfam’s processes and donor’s requirements.

People Management and Collaboration

  • Reports verbally and in writing to the EDPU Coordinator on regular basis;
  • Respond to the queries of the members on the status of the EDPU activities (e.g. research and advocacy actions) on timely manners;
  • Ensure information related to the EDPU’s activities is shared with members of the EDPU on timely manner;
  • Works closely with the EDPU IMO officer to develop quality reporting, ensure proper communication, and follow-up on different programmatic aspects;
  • Works closely with the EDPU coordinator to ensure the efficient and effective use of data in reporting as well as advocacy and influencing purposes;
  • Works closely with the reporting officers of the EUTF partners;
  • Follows-up with the research institute which will be leading on the outsourced research for the EDPU;
  • Ensures the physical welfare, well-being, and professional development of staff directly assigned to the project.

Partner Relations Management

  • Leads on the active coordination and communication between the EDPU and the reporting officers of each of the EUTF partners;

External representation

  • Supports the EDPU coordinator and IMO in the presentation of EDPU’s knowledge products when needed.

Your commitment to Oxfam

  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

 

 

Person specification

 

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

 

Key Organisational Attributes

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

 

Organisational Values

  • Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
  • Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
  • Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

 

Oxfam Leadership Competencies

  • Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
  • Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
  • Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
  • Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
  • Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
  • Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Essential - Experience, Knowledge, Qualifications & Competencies

  • A bachelor's degree in social science, or relevant field from a certified university is required.
  • At least three years of relevant professional experience working in positions that include tasks specific to reporting (within the organisation and to donors) and managing administrative procedures is required.
  • Experience in working with local and international Non-Governmental Organisations is required;
  • Excellent interpersonal, influencing and communication skills.
  • Detail-orientated, able to organise and manage various programme files
  • Ability to work under pressure, ability to prioritize and commitment to meet deadlines
  • Good written and spoken English and Arabic is essential

 

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
23 سبتمبر, 2020
قطاع(ات) التدخل:
المناصرة والتوعية, الديمقراطية والحقوق المدنية, الحكم الرشيد والشفافية, العمل وسبل العيش, اللاجئين
آخر مهلة للتقديم:
الأربعاء, 7 أكتوبر 2020
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
12 months contract renewable based on performance and funding
الراتب
N/A
نطاق الراتب:
بين 1500 و 2000 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
متطلبات الخبرة:
بين 3 سنوات و5 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
  • بيروت