يتطلب رسالة مع الطلب؟: 
لا
توجيهات التقديم: 

Interested candidates are encouraged to apply to this position before the deadline. Applicants should send their resume/application to the following email address: [email protected] and mention in the subject "Operations and Admin Officer". Applications will be reviewed on a rolling basis. 

Only selected candidates will be contacted. 

البريد الالكتروني للشخص المسؤول: 
الوصف: 

GENERAL OBJECTIVE

The Operations Officer supports the Finance and Program teams in the planning, implementation and follow-up of procurements, filing, administrative tasks. S/he provides support to SAMS’ medical missions in Lebanon and recommends to improve the efficiency of the logistics process at mission level.

  • Support the drafting of Procurement Plans, in line with internal and donors’ guidelines;
  • Verify that the procurement plan matches actual procurement implementation and forecast, and update them as necessary;
  • Consolidate and share updated Procurement Plans as required;
  • In view of the Procurement Plans, recommend procurement strategies to improve efficiency at mission level: grouping of purchases, framework agreements, etc.;
  • Capitalize, regularly update, and share procurement data, using the dedicated tools (suppliers list, price list, procurement validation follow-up, etc.). 
  • Be the focal point in the Logistics department to follow-up and circulate information on the validation of procurement files, between the different departments at programs and support teams;
  • Check all procurement files received for validation, and verify that the provided documentation is complete and correct;
  • Verify the compliance of the procurement files with regards to internal Procurement Procedures and Donors guidelines;
  • Liaise with the department teams if issues are identified in the received procurement files, in order to complete and/or correct the required documentation.
  • Support in identifying and quantifying the needs for centralized purchases, in coordination with the departments’ teams;
  • Draft contracts, service contracts, suppliers’ contracts for review;
  • Support the implementation of market studies and large procurement procedures at mission level (Call for Tenders, Call for Expression of Interest, etc.); 
  • Review and submit purchase files requiring payment for the finance department;
  • Manage and report on a monthly basis the inventory of SAMS’ offices;
  • Manage and report on a monthly basis the inventory of SAMS’ warehouses;
  • Support in preparing for internal and external audits;
  • Lead on archiving and ensure soft and hard copies are in line with internal and donors’ guidelines;
  • Lead on all logistics in coordination with other departments related to medical missions in Lebanon;
  • Maintain good archiving of all related medical missions logistics documents, suppliers, transportation etc..
  • Ensure confidentiality of all correspondence, information and operations;
  • Any other requested tasks as needed.

 

Transversals skills:

  • Honest and trustworthy
  • Reliable, rigorous and well organized
  • Able and willing to learn to extend his/her scope of work
  • Able to manage priorities, take initiatives and work without constant supervision
  • Motivated and dedicated to his/her job

Work experience: minimum 2 years’ experience in procurement medical (pharmaceutical, medical supplies and commodities, PPEs, etc. and non-medical including NFIs, etc.), preferably in an NGO;

Knowledge and skills: Good knowledge of procurement standards and donors’ guidelines, and of the Lebanese purchasing environment;

منتهية الصلاحية
آخر تاريخ التحديث: 
17 سبتمبر, 2020
قطاع(ات) التدخل:
السكان النازحون, التعليم, الصحة, الصحة النفسية
آخر مهلة للتقديم:
الأربعاء, 30 سبتمبر 2020
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
1 year renewable based on performance and availability of funds
الراتب
N/A
نطاق الراتب:
بين 1200 و 1500 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
متطلبات الخبرة:
بين سنتين و3 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
randomness