Partnership Finance Officer

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

To provide effective financial management within Lebanon country programme, implementation and maintenance of Oxfam’s and donor’s financial procedures.

Job Purpose

To be responsible and accountable for the day-to-day operation related to a defined accounting area.

Core Details:

Location:  Beirut, Lebanon

Internal Grade: D2

Job Family: Finance

Contract type: Fixed terms .

This role reports to: Senior Finance Officer

Staff reporting to this post: N/A

Annual budget for the post: N/A

Key relationships/interactions: Program Managers, Technical Coordinators, and Funding Department.

Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Technical

• Develop and maintain of partner financial requirement and management.
• Responsible for all financial partnership contracts within Oxfam Lebanon program
• Regular follow-up on Oxfam’s partners’ reports.
• Prepare monitoring report after
• Prepare financial assessments for new/potential partners.
• Support existing and new partners to have effective financial management.
• Provide capacity building on how to develop partners’ financial management and financial systems.
• Ensure partners are complying with Oxfam and Donors’ procedures and requirements.
• Assess partner's financial capability, and assist Programme on capacity building plan and implementation
• Check grant payment request ensuring compliance to agreed condition of payment.
• Attend inception meetings, and regular partners’ meetings.
• Provide partners by the relevant requirements and make sure they have the right information.
• Ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to the management and partners.
• Making regular partner visits to support, monitor, and review relevant documents
• Verify and review partners’ budgets that will be included in the partnership agreement.
• Inform programme about the findings and for the underspent and overspent balances.
• Check expenses if they are reasonable and accurate.
• Analyze and give feedback on partners’ spending vs. time (spending plan vs work plan).
• Support in budget revision for partners.
• Ensure compliance of programme staff on grant monitoring, balances and closure of grants.
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor
• To be the link and coordinate financial issues between Programme, Partners and Oxfam finance
• Communicates frequently with Programs and line managers to ensure that all those who need to share information are well informed.
• Check PeopleSoft partners reports and reconciliations, submit to SFO reconciled partner’s contracts.
• Check partners’ budgets vs expenditures and submit to SFO regular monthly reports on partner’s expenditure vs remaining balances.
• Prepare information required by auditors.
• Revise and audit all the payments assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc. This will require seeking appropriate authorization and insuring that all supporting documents are appropriately filed.
• Provide support to finance team incase needed.
• Any other responsibility or task that may be assigned by your line manager.

Leadership

• Thorough understanding of financial system and how it interacts with other operational systems to maximise its information generating capabilities;
• Ability to gain and apply knowledge of the statutory requirements of the country.
•  Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions;
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action.

Management

• Establish effective relations with Project Managers & other team members.
• Ensure proper communication

Your Commitment To Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person specification

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Vision Setting: We have the ability to identify and lead visionary initiatives that are beneficial for our organizationand we set high-level direction through a visioning process that engages the organizationand diverse external stakeholders. Clarity in our communication of vision allows others to focus on delivery and their contribution to the wider changes we seek.
• Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities, we have the ability to create them in a respectful and impactful manner.

Essential - Experience, Knowledge, Qualifications & Competencies

• Significant experience in finance, audit and accounting with national or international NGO or Audit firm of similar size
• Relevant experience in using financial/accounting software packages and use of other IT software in particular Microsoft applications.

•  Ability to adapt to a fast changing environment and numerous, conflicting job requirements
• Ability to work and communicate effectively with partners/beneficiaries to ensure compliance with Oxfam GB and Donor policies and procedures.
• Attention to detail, ability to work under pressure and be able to meet deadlines and to think and plan ahead.
• Good communication skills – verbal and written Arabic and English

Desirable

• Good communication and interpersonal skills
• Manages resources and deadlines with minimum supervision

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.