Project Assistant for the Syria/Iraq Office (based in Beirut)

Position

Project  Assistant

Reports to:

Head of Office

Deputy:

Project Coordinator

The Project Assistant performs the following tasks:

Responsibilities

• Supporting KAS staff in all logistical and administrative tasks related to implementing KAS projects and networking with partners and important stakeholders.

Tasks

1. Assistance related to event management

• Support in event management, especially procuring services, materials and equipment on request
• Accompany other KAS staff to events and support them at the venue as needed
• Support in booking flights, tickets and hotel reservations as well as transport
• Prepare checklists for workshops and events on request
• Support in follow-up of logistical preparations for activities
• Perform other duties and tasks at the request of management

1. Partner liaison

• Assist the Head of Office and the Project Coordinators in all tasks related to implementing activities with cooperation partners
• Assist in identifying new cooperation partners
• Maintain a good and professional relationship with all cooperation partners

1. Other functions

• Work extra/overtime hours as needed according to workload and meetings, including week-ends/holidays when necessary. Overtime hours will be compensated by time off
• Complete all other tasks as assigned

Required Qualifications, Competences and Experience

1. Qualifications

• B.A. degree desired
• Working experience in administration and/or project implementation
• Good teamwork, communication and organizational skills
• Excellent knowledge of written and spoken Arabic and English
• Good computer skills (incl. Word and Excel in a Microsoft Windows environment)
• Ability to work in an intercultural environment
• Demonstrated dependability and self-motivation
• Maintain a high level of personal integrity and reliability

1. Professional experience

• At least 1 year professional experience in a comparable position