Accountant

Accountant– Lebanon
Job Description
 

Job Classification: Accountant
Reports To:                           Director of Finance and Administration
Location:                               Beirut, Lebanon
 
About Heartland Alliance: Heartland Alliance (HA) advances the human rights and responds to the human needs of endangered populations—particularly the poor, the isolated, and the displaced—through the provision of comprehensive and respectful services and the promotion of permanent solutions leading to a more just global society. In Lebanon, HA provides holistic services focusing on psychosocial support, violence prevention, livelihoods strengthening and social cohesion to diverse vulnerable populations affected by the Syrian refugee crisis, including women and girls, Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) individuals, and survivors of Sexual and Gender Based Violence (SGBV), torture and trauma.
 
Summary: The Accountant is responsible for performing accounting systems and procedures such as cash management, keeping financial records of project-related expenses, making payments on time and ensuring the best use of available project funds. S/he will work on identifying, recording, classifying, reporting, explaining, interpreting and verifying financial paperwork. The Accountant will report directly to Director of Finance and Administration (DFA).
 
Essential Duties and Responsibilities:
 

Organize all hard copy payment vouchers, petty cash vouchers and receipts from partners as well as Heartland Alliance receipts;
To record all expenses in the excel sheet on a daily basis, and to properly fill in the information needed
To do and follow up the pay-outs and advances
Monitor payments due dates
To manage the safe and the petty cash, and report any discrepancies to superior
To help in the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance
To prepare the pay roll at the end of each month
Ensuring efficient maintenance of financial records
Preparing financial reports within required deadlines and by budget lines
Resolving any accounting irregularities with the support of the DFA
Managing and supporting of the budget of the project
Visit partner sites to verify financial reports, collect original receipts, cross check accurateness and fix any errors;
Support and train partner staff as needed on appropriate financial procedures per award agreement requirements;
Liaise with the DFA on financial reporting issues with the subrecipients in order to support them;
Record/Scan receipts and support data entry of expenditures as needed;
Keep updated records of administrative activities and institutional documents
Conduct inventory checks on supplies purchased on the award as requested;
Identify and implement new systems to improve subrecipient reporting processes as needed;
Report immediately any litigious / suspicious voucher / receipt / document to the DFA
Preparing and coordinating the auditing process
To help preparing local staff contracts (new recruitements, contract extensions or renewals)
To keep track of the days off for the national staff and to make sure the process is respected
Assist in procurement efforts for the office.
Assist all other program departments in monitoring and reviewing their activities.
Report to the DFA and support other tasks, as required.

 
 
Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Education and/or Experience: A bachelor’s degree in finance or accounting is required. Experience working with international donors strongly preferred. Ability to work collaboratively within a team and meet tight deadlines in a fast-paced environment.

Language Skills:  Must have written and spoken fluency in English and Arabic or French.

Communication Skills: Listens and gets clarification, responds well to questions and feedback, participates in meetings, effectively communicate utilizing a variety of technologies such as phone or video phone (i.e. Skype), writes clearly and informatively, and edits work for spelling and grammar. A lot of patience is required to listen to various confessions.
Computer Skills:  Proficiency in Microsoft Excel, Office, Internet Explorer, Outlook/Exchange; Windows operating systems; and other software routinely used by Heartland Alliance.
Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

While performing the duties of this job, the employee is regularly required to talk and hear. 
The employee is regularly required to sit, stand and walk.
The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.
The employee is occasionally required to stoop, kneel, climb and/or crawl.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 
Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

The employee may be required to remain on Organization premises during breaks and/or meal periods and may be required to stay on Organization premises until their replacement arrives.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
The noise in the work environment is moderate.

 
Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at (312) 660-1431.
 
To apply: Please send your Resume & Cover letter to [email protected]. Please mention the position you are applying for in the subject of your email otherwise it will not be considered