Admin And Finance Temp

 
RWI is seeking a young admin temp to provide general administrative support to RWI MENA Regional team based in Beirut until the end of March 2015 on a full time basis. Current graduate students and advanced undergraduates with relevant experience are encouraged to apply.
 
Essential Duties and Responsibilities:

Assist in handling the organization of RWI events, including conducting research on venues and service companies, submitting applications for use of space, drafting budgets, negotiating venue and vendor contracts, liaising with project managers on planning and agenda issues, handling all travel, hotel and other logistical issues related to meetings; note-taking and project-related report writing; receive related invoices and handle payments;
Plan and prepare internal or external meetings, including conference room bookings, catering and equipment reservation, as well as note-taking and project-related report-writing;
Provide logistical and travel support to country staff arriving to Beirut, including the drafting of visa invitation letters and supporting documents, booking and subsequent amendments of staff flights and hotel reservations if necessary, handling emergency travel issues;
Support regional team meetings (initiating the calls, writing up minutes, calling in staff, etc.) and providing general support (including room reservation, facilitation of teleconferencing) for other staff discussions, annual retreats, etc.;
Keep track of all RWI contracts relating to MENA region projects. Handle drafting process and oversight of individual consulting relationships, vendor agreements, honorarium letters and expense payment agreements. This involves working closely with the legal department, keeping current on RWI regional projects and programs, conducting research on immigration issues, collaborating with staff to draft appropriate TORs for agreements, corresponding and sometimes negotiating with consultants, tracking RWI’s total contract spending, keeping track of all contract materials and budgets, handling a very significant amount of travel-related logistical support, and remitting all contract payments.
General meeting/office/staff support;
Serve as staff point person for all general administrative and office support issues;
Keep RWI calendar up to date, order office supplies, keep track of RWI staff and partner contact lists, handle issues with space, equipment, etc.;
Keep track of all Beirut office payments and Bank Account transactions; reconcile advances.

 
Skills Required:

Good writing, analytical and quantitative skills;
Ability to manage numerous simultaneous projects in a fast-paced environment;
Ability to work independently and as part of a team; 
Integrity and professional discretion;
Strong communication and interpersonal skills;
Fluency in the complete Microsoft Office Suite, including strong Word, Excel and PowerPoint skills;
Fluency in Arabic and English.
Extensive computer and organizational skills, including close attention to detail.

 
Start Date:  As soon as possible