Financial Specialized Assistant And Administrative Assistant

 
                                                                     RESPONSIBILITIES
 
Finances  

Handling and recording transactions on accounting software.
Electronic and paper filing system.
Preparing and recording all payments (checks, transfers, cash).
Reconciling banks and suppliers statements.
Overseeing handling of petty cash.
Assisting the Finance Officer in Reporting to the Funders and reviewing grantees financial reports.
Visiting permanently the bank to finalize all the transactions.
Preparing the bank transfers

 
Personnel

Develop and post job announcements in coordination with Executive Director. Process job applications.
Prepare contracts for new hires in coordination with legal advisors.
Document new employees and set up personnel files (timesheets, appraisals, benefits, contracts, certificates, holidays and annual leaves).
Ensure staff compliance with the Employee Handbook and other Fund policies.
Coordinate timesheets.
Follow up of all NSSF and Ministries with the auditors.

 
Administration

Manage electronic and paper filing, storage and security of documents and contracts related to all organizational matters (e.g. external contracts, timecards, job descriptions, office records).

Answer telephone queries and screen phone calls.
Sort and reply to emails received at the general account and transfer queries to relevant staff.

Prepare minutes for weekly staff meetings.
Arrange logistics for staff trips.
Purchase office supplies.

 
QUALIFICATIONS
 

A minimum of two years’ work experience in finance  
Relevant academic background or equivalent years of experience 
IT literacy (MS Office) 
Excellent writing skills
Organized, diligent, hard‐working
Ability to work effectively as part of a team
 Ability to learn quickly and adapt in a high‐pressure environment
Civil society experience an asset
Human rights experience an asset
Native Arabic and excellent English skills (speaking, reading, writing); French a bonus.