Finance And Administration Officer

KNOWLEDGE WORKSHOP
Reg #678
Beirut- Lebanon
www.alwarsha.com 
Job Vacancy
Finance and Administration Officer
 
The Knowledge workshop (KW) is looking for an accountant and administration officer, to lead and be responsible for managing and reporting on all financial and administrative matters according to KW’s internal procedures and in complete adherence with our international partner’s agreements and procedures.
The KW has a small—and growing—team, and the budget is formed of multiple projects. We are looking for a highly motivated person to support the growth of our organization, someone who takes initiative, is independent, but can also work well within a team.
We are offering this position on a full-time basis and in accordance to the Lebanese Law of Labor.
Therefor the responsibilities of the ACAD officer in the area of accounting will be:
Accountant Tasks:
1-     Support staff in applying all financial and administrative procedures based on the Knowledge Workshop’s internal guidelines.
2-     Study all international partners’ agreement and follow up on their application in the day-to-day activities and according to budget lines.
3-     Daily Data Entry to accounting system, excel journal and expense book.
4-     Ensure the completion of all procedures and evidence for all data entry and accounting reports.
5-     Ensure that all accounting records are accurate and up to date.
6-     Maintain an inventory system, and frequently update the system with new items and follow up on the existing conditions of already owned items.
7-     Manage payment systems and supporting documents including: tax, contracts, vacations, check preparations, salary forecasts and expenses forecasts.
8-     Maintain a filing system for accountancy: Staff, procurement, consultants, vendors, etc.
9-     Correspond with bank and international partners regarding accounting and finance.
10-  Manage the petty cash and its documentation system.
11-  Up to date management of the budgets and allocated budget lines.
12-  Create Audit Reports and follow up with the KW internal Audit Company.
13-  Deliver monthly financial reports
14-  Responsible for supporting and guiding staff for quality of papers submitted, receipts, and invoices.
15-  Participates in partner meetings in relation to financial matters.
16-  Other related tasks
 
Administrative Tasks:
1-     Responsible for creating staff files.
2-     Responsible for office management and maintenance (phone lines, electricity, drinking water, etc.)
3-     Create and follow up on contact data base.
4-     Create and maintain staff log (working hours, vacations, and travelling dates).
5-     Support in the logistics of the trainings and events, and ensure procurement done per guidelines.
6-     Support and be responsible for procurement guidelines.
7-     Other related tasks
 
Reports to:
1-     Co- Directors of the Knowledge Workshops 
 
Qualifications:    
1-     At least two years of experience in accounting.  
2-     At least one year of experience in administration.
3-     Bachelor’s degree or technical equivalent in accounting and finance.
4-     At least one year experience in nonprofit organizations.
5-     Fluent in Arabic and English.
6-     Knowledge of accounting systems.
7-     Excellent knowledge of Excel.
8-     Commitment to women’s rights, feminism is a plus.
9-     Excellent interpersonal skills, sense of humor is a plus.
Please send:
 1) CV and a cover letter
 2) Name of three references (will not contact them without permission)
 
 Emails that have no proper subject will not be selected.
CVs and Cover letters that don’t have the full name of the person will not be selected.
Only successful candidate will be contacted.
 
Please send your application to : [email protected]  & [email protected]
 
Deadline 23rd January, 2017.