Executive Coordinator

Job overview
The Executive Coordinator(EC) is responsible for the management of all Ninurta departments (Sewing Workshop couture/Administrative and Finance / Pedagogical space). The EC will focus on strategic directions that are defined by Ninurta Administrative Committee (AC) and identify accordingly with AC support the funding strategy and needs.
 The EC will report directly to the AC.
  General mission: implement the strategic goals and objectives of the association 

Participate with the AC in elaborating the Association’s strategic planning and vision
Implement short- and long-term strategic planning and vision by developing short and long-term action plans
Elaborate short- and long-term fundraising plans for all the association’s activities
Work closely with the Administrative and Finance coordinator and treasurer on the setting and reviewing of the annual budget
Follow up Ninurta guidelines and financial procedures are correctly implemented
Supervise /elaborate communication strategy
Participate in drafting board agenda in coordination with AC president
Ensure that each projects objectives and activities fit within the strategic vision and goals of the association
Attend meetings with Donors and partners for operational issues and with the AC members for official meetings.
Prepare and send to the AC members a brief monthly update of running projects and discuss funding opportunities with the AC.
Attend AC meetings to discuss running projects, funding opportunities and financial issues.
Prepare in close coordination with the administrative and financial coordinator quarterly financial and updated budget reports to share findings with the AC.

 
 Mission 1: Ensure management of human resources and provide a good working environment

Promote a work culture that fosters passion for the mission, cooperation, open communication, teamwork, and a common organizational vision.
Ensure the effective transfer of information and responsibilities between team members.
Ensure motivating working standards are met and maintained, with a work environment that enhances the positive self-image of staff and preserves human dignity.
Attracts, keeps, and motivates a diverse staff of qualified people.
Organize weekly team meetings
Prepare ToRs, ensure timely announcements, collect CV’s, screen candidates for shortlisting, and conduct interviews with the support adhoc AC members to meet the human resources needs and available financial resources.
Ensure salary scale is adequate
Develop a plan for the continuous capacity building of the staff, and determine training needs for each team member.
Ensure staff performance evaluation is done on a regular and timely basis, as per terms and process approved by the AC, and is followed up with staff development objectives.

 
MISSION 2: Development and supervision of activities and programs

Elaborate development strategy for all activities and programs operated by Ninurta: sewing workshop, pedagogical space.
Organize and supervise the preparation of grants proposals.
Develop agreements with partner associations and institutions, public and private funding sources.
Develop and elaborate in close cooperation with the administrative and financial coordinator appropriate yearly budgets for the operation and development of all activities and programs.
Supervise the project coordination and implementation by the project management team as per project programs and agreements with funders.
Supervise the overall reporting (narrative and financial) and record keeping for all programs and activities.
Assure the application and maintenance of sound financial practices.
Develop and implement evaluations of programs.
Provide the AC with information on programs changes.

 
Knowledge, skills and abilities

Full adherence to Ninurta Mission and vision
At least 5 years’ experience in development work
Strong experience in team management
Excellent organizational and time-management skills.
Good managerial and leadership skills.
Good interpersonal and oral communication skills.
Computer literate with a high degree of proficiency and productivity.
Clear understanding of the workings of major donor perspectives, requirements and standards.
Must be able to represent Ninurta to major program donors in a highly professional manner, in person and in writing.
Experience in Project Cycle Management.