Administrative Manager

General Responsibilities
Provide leadership and management to ensure that it is respected, self-sufficient and financially independent
Management of the organization's infrastructure including planning, financing, use of technology, program development and evaluation
Representing RMC and its mission to relevant stakeholders including partners, financiers, community leaders, participation in relevant jobs and events with high visibility
Other responsibilities according to the post
Operations
Lead the implementation of a strategy and recommend changes to the strategy (and related action plan) as needed while remaining fully aligned with the mission, vision & value
Oversee the internal development of programs and activities to ensure that they are in line with a strategy of conservation and response to conservation and education, and the aspirations of community development.
Ensure an appropriate working environment and safe that is compatible with the local & external environment.
Ensure that daily operations run smoothly, safely and at maximum productivity, development and monitoring of business planning
Enforce compliance and update domestic policies and procedures
Provide staff with guidance and support for their respective tasks and hold frequent meetings
Supporting and implementing the decisions of the CEO and preparing various administrative meetings
Identify and address potential donors / charities who may be interested in financing programs and activities designed by the intended recipient to serve the goals and objectives of the RMC
Track and review agreements and memorandums of understanding with partner organizations, service providers and vendors as well as program and activity reports, information flow and organizational planning
  
HR
Manage work plans of staff to monitor and monitor progress
Ensure that staff policies are followed for RMC and all relevant procedures (time, daily attendance, schedules, payroll, travel request, papers, etc.)
Annual staff assessment planning (performance appraisal) with inputs from other staff and presented to CEO
Ensure that the performance appraisal report is completed and submitted
Identify and facilitate career development opportunities for RMC staff through training and other exposure
Review the organizational structure and staffing requirements of staff and recommend staff adjustments to the CEO, as needed (including new recruitment and / or discharge)
 
Finance
Manage financial resources wisely and efficiently, including cash flow, and keep informed the CEO of its cash position
Preparing the annual budget in coordination with the board directors and follow up regularly
Make sure all accounting procedures are followed and implemented by employees who are guided by the guidance of their accountant
Protecting assets against fraud and financial abuse in accordance with the powers given previously
Support in developing and implementing a fund-raising plan and addressing potential donors when needed
 
Profile requirement
At least 5 years experience in program management & development / healthcare sector and / or non-governmental organizations or any other similar nature of institution work
Excellent interpersonal communication skills and communication, the ability to communicate with different types of people (for staff within the organization, to the Board, partners and government representatives, the community and the public)
Team player, engaging, proactive, strong personality
Achieve a good balance between core skills in program and team management, including experience in managing different people and budgets
Excellent organizational skills, project management skills, and fundraising experience and writing proposals is a plus
Ability to work under pressure, to prioritize, and to handle a variety of different tasks, during work and outside working hours 
Computer literacy (Microsoft office, etc.).
Knowledge of Lebanese laws