Administrative/ Accounting Office Assistant

يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

For interested candidates, please send an email to [email protected] with your CV and cover letter, with the subject line title being "Administrative /Accounting Office Assistant". Only shortlisted candidates will be contacted.

اسم الشخص المسؤول: 
Hiba Mawed
Contact Person Position: 
Programs Coordinator
البريد الالكتروني للشخص المسؤول: 
الوصف: 

 

General Description

The Administrative/ Accounting Office Assistant plays a critical role in PCRF.  He/She is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Role includes:

  • Office management of services, including filing and record keeping and maintaining and procuring office services and equipment;
  • Managing documents and communicating with field officers and coordinators for completion of projects/programs' documentation;
  • Tracking and payment of invoices; 
  • Supporting with procurement process and identifying vendors for projects/programs;
  • Initiating media coverage for local print and news stories of cases and missions;
  • Coordinating volunteer and patient logistics;
  • Supporting directly the administrative and logistical needs of the office     

This position reports to the the Country Manager for Lebanon and Jordan.

Office/Administrative Responsibilities   

  • Opening/Closing office daily
  • Organizing and coordinating office operations and procedures
  • Answering phone calls
  • Managing all administrative tasks, such as filing, photocopying, mail etc.
  • Communicating with other agencies, media, organizations and groups to improve and increase public awareness and the visibility of the PCRF
  • Support with patient follow ups and coordination with hospital/doctor appointments when needed
  • Maintaining office equipment and utilities  
  • Ensuring that filing systems are maintained, secure and updated 
  • Auditing program and project files routinely and following up with coordinators accordingly 
  • Maintenance and replenishment of inventory - this includes printed materials and supplies
  • Filing all received documents to main office records related to medical missions, cases treatment abroad, humanitarian projects and office activities in a filing system in the office
  • Assisting with meetings when required         

Financial and Accounting Responsibilities (Experience in Accounting and Procurement Essential)

  • Manage invoicing and payment process for all programs in partnership with local accountant
  • Build strong relationships with all suppliers and vendors 
  • Coordinate with partners to receive accurate and timely invoices
  • Validate all invoices against internal purchasing documents
  • Coordinate with accountant on payment status
  • Audit all files to ensure they are compliant with auditing procedures
  • Create a network of suppliers/vendors to support with tendering services
  • Support team to acquire offers for goods/services (procurement) 
  • Partner with coordinators to validate budget requirements and monitor spend

Professional Qualities 

  • Experience in office management, administration, procurement and accounting essential 
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Ability to maintain strict confidentiality with regard to financial information and case details   
  • Ability to clearly articulate ideas and thoughts verbally and in writing
  • Accurately prepares written correspondence that is coherent, grammatically correct and professional 
  • Listens to others and accepts input from team members
  • Presents to volunteers, staff and donors professionally

 

Other

  • Appreciation of and dedication to the cause of PCRF
  • Outstanding interpersonal skills
  • Displays a positive attitude
  • Demonstrates flexibility in day-to-day work
  • Sets high standards of performance for oneself
  • Establishes harmonious working relationships with team members
  • Shows initiative in interacting with and collaborating with team members on projects and organization’s activities
  • Uses every opportunity to learn from team members

 

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
19 أبريل, 2018
قطاع(ات) التدخل:
سياسات الأعمال والاقتصاد, التنسيق وإدارة المعلومات, تمويل إنساني وتنموي, اللاجئين, خدمات الإغاثة
آخر مهلة للتقديم:
الخميس, 26 أبريل 2018
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
N/A
الراتب
N/A
نطاق الراتب:
بين 800 و 1200(دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
BA in Business Administration, Accounting, Finance
متطلبات الخبرة:
بين سنتين و3 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
randomness