HEALTH PROJECT MANAGER
Tasks and Responsibilities
Programs: He/She ensures proper assessment, implementation and monitoring of health program(s) falling under his/her responsibility, while observing MAGNA health policy. He/She has to follow epidemiological data and risks.
HumanResources: He/She supervises the Health Teams (MAGNA salaried employees, DoH staff working in the PHCC and, as the case may be, daily paid workers).
Logistics and Administration: He/She ensures compliance of activities falling under his/her responsibility with logistical and administrative procedures.
Representation: He/She represents the association before partners, authorities and local actors when needed/requested.
Safety: He/She contributes to ensure compliance with safety rules at the site, and transmits all information relating to safety concerns to his/her immediate supervisor.
Strategy: He/She contributes to the development of new interventions on the basis of identified needs. He/She does the necessary preparations for an eventual handover of the PHCC to the local health authorities.
Specific objectives and linked activities
1. ENSURE IMPLEMENTATION AND MONITORING OF MEDICAL PROGRAMS
He/She ensures the implementation, monitoring and evaluation of health projects, according with the strategy defined.
He/She works in close collaboration with the Health Coordinator and Field Coordinator on the strategy for the health projects he/she is managing.
He/She ensures the proper functioning of health projects falling under his/her responsibility and ensures compliance with goals defined in the project proposal/s.
He/She ensures that beneficiary and host populations understand the project objectives, participate actively in their implementation and the design of potential new interventions,
He/She ensures follow-up and analysis of epidemiological data, in collaboration with the Health Coordinator and medical teams.
He/She is responsible for the data collection, analysis and reporting on a monthly basis.
He/She ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
He/She reports on medical supplies consumption and undertakes needs assessments of his/her projects in relation to medical equipment, medical consumables and pharmaceuticals;
He/She in responsible for the reporting content for the projects under his/her management. He/she contributes to the monthly report of the mission and to the contractual semi-annual report to be submitted to the donor.
He/She guarantees the relevance of programs and their respect for the health policy and framework of operations of MAGNA.
2. SUPERVISE THE MEDICAL TEAM AND COMMUNITY HEALTH WORKERS
He/She ensures the application of the Internal Rules of Procedure of MAGNA for the mission, and guarantees that they are known and respected by the teams.
He/She plans and organizes recruitments according with the needs of the projects, by creating and/or updating job profiles / job descriptions and participating actively in the hiring process (interviewing, testing, etc). He/She participates in any decisions related to the termination of employment contracts of team members.
He/She ensures that each staff is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office.
He/She creates coordination mechanisms specific to the projects and ensures proper management of all the medical staff and Daily Workers.
He/She identifies the training needs of the team and addresses them (organizational and medical support, methodology, organization of training sessions...).
He/She constructs the organizational chart of the team, and has it endorsed by the Field Coordinator and Admin Base.
He/She ensures technical supervision with the support of the Health Coordinator of the medical staff, and provides advice/guidance to improve the practices.
3. ENSURE ADMINISTRATIVE AND LOGISTICAL SUPPORT FOR MEDICAL PROGRAMS
On a monthly basis, he/she provides the Administrator with all information necessary for the development of cash flow estimates specific to his/her program(s).
He/She ensures that HR documents (attendance sheet, leave request, etc.) are communicated to the Administrative Manager on time.
He/She ensures that the monthly budget tracking of the program(s) falling under his/her responsibility is up-to-date, participates in analyses, detects possible anomalies, and proposes adjustments.
In coordination with the Logistics manager, he/she organizes the logistical components of his/her programs (delivery, distribution, on-site storage, etc).
He/She communicates to the Logistics manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of programs.
He/She prepares purchase requests according with the projects’ needs and ensures proper communication of specifications.
He/She contributes to the analysis of supplier bids for purchases with highly technical specifications.
He/She participates actively in the preparation of calls for tender, as the case may be, in collaboration with the logistics manager of the base and Logistics Coordinator.
In coordination with the logistics and pharmacy department, he/she ensures appropriate storage of pharmaceuticals, medical consumables and equipment specific to his/her programs.
4. ENSURE THE REPRESENTATION OF MAGNA BEFORE HEALTHCARE PROVIDERS
He/She represents MAGNA before actors working in the field or/and involved in the implementation of medical programs and ensures the maintenance of good relations (consistent with the principles of neutrality and independence of MAGNA).
When requested, he/she participates in Health Cluster meetings and reports on highlights to the Health Coordinator and Field Coordinator.
He/she participates in coordination meetings, representing MAGNA in regional level.
In the event of visits from Donors, he/she participates actively in the preparation and organization of the visit.
5. ENSURE THE SAFETY OF PROPERTY AND PEOPLE
He/She ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
He/She contributes to data collection on safety issues in his/her field of operations and disseminates them to the Field Coordinator regularly or on an ad-hoc basis if urgent.
He/She must ensure that projects, methodologies, or selection criteria do not place beneficiaries, MAGNA staff or any other persons at risk of harm.
He/She ensures that members of his/her team and daily paid workers, as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits [post-exposure treatment kits], gloves...).
6. CONTRIBUTE TO THE DEVELOPOMENT OF NEW PROPOSALS
He/She participates in identifying health-related needs in coordination with the Health Coordinator and Field Coordinator In the context of identifying new operations, he/she contributes to the preparation of project proposals for the health sector or other, as per request.
He/She participates in the strategy development of the mission.
SKILLS & EXPERIENCE
At least 2 years of field experience in program management
In-depth understanding of Health issues, and ability to understand donor and governmental requirement
Excellent communication and drafting skills
Able to coordinate and manage staff and project activities
Proven ability to work creatively and independently both in the field and in the office
Desirable previous experience with NGO’s, experience with refugees
Very good knowledge of Microsoft Office suite
Good interpersonal skills