Human Resources Officer

Objective 1 - Staff Management - Implementation of HR policies and Administration (30%)

Implement the national staff regulations and related policies and propose changes when necessary, in order to continue complying with labor laws. Any adjustment of existing HR policies will require prior discussion with the HRCo and his validation.

 Apply and make sure that  Action Against Hunger  texts and the charter are applied

 Assure that the Staff regulations as well as the Labor Laws of Lebanon are being followed at bases and mission levels.  Arise to HR Manager situations

 Follow-up on the  attendance requests, record the data and prepare a report for the base working days per month

 Ensures HR administration is accurately maintained as per Action Against Hunger  and local regulations

 Ensuring the proper filing and completion of personnel files are maintained for all locally hired staff.

 Prepares and monitors the details of all local labor contracts. Ensures all staff has valid employment contracts and updated job descriptions.

 Follow up on annual leave planning and execution of the bases

 Ensure each staff in the mission has a valid ID card

Support the HR Manager to Cross Check  individual staff files; Carry out personnel files audits periodically

 Responsible for collecting monthly timesheets for expatriates

Objective 2 – Pay and Benefits: Implementation of Policies and Payroll Management (20%)

Responsible on sending attendance report for the HR Manager to prepare the payroll

Providing the personal data and bank details for the HR Manager to include in the HR Payroll database.

Follow and revise attendance sheet, and provide it to HR Manager
 

Objective 3 –  Support the Recruitment for Zahle Base (20%)

After receiving the shortlist from HR manager, record the applicants data in the Recruitment Follow-up

 Arrange  and organize the test sessions and interviews 

 Welcome applicants, take copy of their IDs and monitor the test sessions to avoid scheming.

 Report HR Manager any difficulties encountered

 Organize and ensure follow-up of the recruitment process

 Prepare the contracts renewals and ensure timely renewals received by all staff

 Prepare the welcoming documents for new employees
 

Objective 4 – Onboarding and Exit: Managing all the steps (10%)

Support the HR Manager in organizing the induction process for new staff (including briefings)

 Create the new employee file

 Prepare the NSSF and MoF registration of new employees and deregistration of departure employees

 Sending email to Insurance to Register and deregister employee

 Prepare the Exit Documents for departure employees
 

Objective 5 – Overall HR tasks( 10 %)

Assist in training the staff in the use of HR tools and policies (including the Code of Conduct)

Keeping Track of all benefits to ensure the systems and providers  are working accorfantly with HR procedures/contracts

 Inform the HR Manager by the phone recharges needs of the base, and distribute the recharges

 Scanning employees files
 

 Objective 6 – Overall Management of the Base and Reporting (10%)

 Ensure Internal Communication on Regulations Rule

 Ensure Internal Communication on New employee

 Ensure that Action Against Hunger  policies and procedures are monitored and maintained.

 Follow the HR calendar (monthly and annually)

PROFILE

Training/ Education:

Bachelor’s degree in HR Management, or social sciences, or related discipline preferred

Post Graduate qualification in Human Resource Manager will be an added assets

Technical specific knowledge:

Ability to communicate and perform within an international and multicultural team. Communicate effectively, verbally and in writing, to a diverse audience.

Plan, organize and prioritize work.

Assign and supervise the work of others.

Demonstrate the highest level of ethical behaviour.

Remain flexible in order to adapt to changes in work environment.

Study and apply new information, and take initiative.

Excellent time-management, problem-prevention and problem-solving skills.

Work accurately with close attention to detail.

Maintain confidentiality of sensitive information.

Possess a work ethic that includes neatness, punctuality and accuracy.

Excellent interpersonal skills to facilitate interaction with the workforce.

Previous experience:

At least 2- years of professional experience across all HR disciplines, including employment,

Benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.

Experience working with a diverse workforce.

Demonstrate high level of training skills

Humanitarian sector knowledge:

Prior experience working with a non-profit community services corporation a plus.

Action Against the Hunger knowledge:

Not a compulsory requirement

Languages:

Compulsory: English and Arabic

IT and specific systems:

Basic computer skills, including e-mail, word processing and spreadsheets.

Advance skills on Excel