Capital Logistics

Action Against Hunger, an International NGO operating in Lebanon since 2006, is looking for a Capital Logistics, based in Beirut.

Action Against Hunger, offers a competitive salary package, a respectful and motivating working environment, trainings and promotion opportunities and is committed to core humanitarian values.
 

Please visit our website for more information on the organization.

Action Against Hunger, is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people. 

Action Against Hunger, never asks applicants to pay anything during the recruitment process. It is entirely free.

KNOWLEDGE, SKILLS & ABILITIES  

University degree preferred in Business Administration, Industrial Engineering or related

Professional experience in logistics and clerical work

Experience in procurement, management, fleet management, supply chain management, inventory control, intermediate IT knowledge

Preferred : 2 years minimum experience working in humanitarian organizations, private sector or international donors

High ethical principles

Flexibility with unexpected events,

Organized and methodical

Fluent in Arabic and English

Knowledge of windows domain, intermediate level in Excel, Word and Ppt

Ability to work under pressure.

GENERAL OBJECTIVE

The capital logistician is responsible for all related to capital procurements strictly following donors’ and Kitlog 3.6 guidelines. In addition, the capital logistician will closely supervise/update the entire equipment list, supervise vehicle fleet, movements and office & GH maintenance in order to ensure an efficient response to all requesters within the base. The capital logistician will monitor and report any incident related to security within the coordination office. The capital logistician will also consolidate monthly reports received from the bases and support the bases as needed.

Objective 1: Ensure proper Vehicle fleet management

• Register the Beirut cars in Track Point and assure the bases cars have there all the information updated.
• Manage the daily and weekly movement planning according to user’s requests.
• Deal with taxi companies for all the needed movements.
• Ensure full compliance of ACF security rules for drivers (seatbelt use, speed limits, daily reporting, etc.).
• Supervision of vehicle movements within the base and country.
• Monitor the maintenance and fuel consumption of vehicles in accordance with Kit Log v3.6 (logbook, fuel usage etc.) using track point tool
• Perform the proper follow-up of administrative tasks for the coordination fleet (rental contracts, insurance, and permits).
• Inform and report on a timely manner to the Logistics Coordinator and/or Deputy Country Director of any security incident.
• Ensure that drivers know the basic safety rules and respect driving rules.

Objective 2 : Equipment management & office maintenance

• Ensure an optimal state, proper maintenance and repair for equipment (computers, printers, photocopy machines etc.).
• Keep the Coordination Office Equipment list up to date and assist in the compilation of the mission Equipment list.
• Label all equipment with its proper codification and ensure proper storage.
• Supervise the log-assistant in regards the stock of office stationery supplies and cafeteria supplies.
• Supervise allocation and adequate use of equipment for all users by filling up the material loan form.
• Check that antivirus is updated and that automatic weekly backups are made for all computers.
• Supervise the logistic assistant to ensure that office premises, guesthouses, and warehouses are in optimal conditions (cleaning and maintenance) and that running costs are properly paid.
• Supervise office and expat house services when needed.
• Perform monthly inventories of all assets with the support of other departments
• Directly responsible for the procurement of all items for the coordination office/Beirut GHs and assist in the upper base procurement requests.
• Ensure accountability, transparency and due diligence as per ACF Principles and Code of Conduct/Code of ethics.
• Perform or assist in ministries authorization and customs clearance when need it.

Objective 3 : Security management and monitoring

• Collaborates with the Coordo log in the coordination office security plan update according to the established methodologies, coordinating and monitoring that all the security plan tools are up to date and implemented.
• Monitors and ensures the practical implementation of specific risk mitigation measures resulting from the risks analysis as well as compliance of the security rules.
• Support the logistic coordinator if required to trains - directly or through the participation of external experts - the coordination staff and other persons towards whom ACF-Spain has security responsibilities (relatives, local partners, evaluators…).
• Participates in the analysis and follow up of the base security situation through the creation of an information network and the permanent information collections from different sources (staff, UN, embassies, NGO, local authorities…).
• Participates, together with the rest of the team members, in the preparation and implementation of the acceptance and protection strategy of the coordination office.
• Is a member of the local Incident Management Team and participates in the creation of its protocol.
• Creates or updates the hibernation and evacuation protocols and kits.
• Informs about the applicable security plan and tools to the national and international staff in case the logistic coordinator is away
• Manage the first aid kits, and extinguishers in the office, expatriate guest houses and in ACF vehicles (inventory, expiry date follow-up, replacement etc.).
• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security Officers of the working location any security related information or noncompliance with the security plan

Objective 4: Monthly logistics reports

• Submit the monthly rental & fuel consumption report every 5th day of the month.
• Submit on a weekly basis the planning of tasks related to this position
• Submit the monthly logistics report and other reports if required
• Organize at the beginning of the month and/or week the drivers vacations and log staff in coordination with HR department.

Objective 5 : Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work