Database Responsible - Beirut

Database Responsible - Beirut
Deadline for applications: Wednesday, November 20, 2013
Location: Beirut
Working area: Beirut
Job Description

Database Responsible - Beirut Base

Job Description


Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.


Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.


         PU-AMI in Lebanon

PU-AMI has been active in Lebanon since 2001 implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation and in Livelihood Recovery sectors.

PU-AMI is currently working in a Shelter and Wash projects in the Palestinian camps and gatherings in Ein el el Helweh camp and gatherings, Borj el Barajneh Gathering, in project funded by the European Commission Humanitarian Aid Office (ECHO)

PU-AMI has launched a project in support of the areas affected by Syrian refugees’ influx in Beirut,Chouf and Saida areas. The project includes sealing off, sanitation facilities upgrading, and Hygiene promotion campaign, filter distribution and winterization activities. This project is funded by the United Nations High Commissioner for Refugees (UNHCR).

PU-AMI has also launched a project in Akkar district, in support of the areas affected by Syrian refugees. The project includes shelter rehabilitation works and sanitation activities. This project is funded by the Humanitarian Aid and Civil protection department of the European Commission (ECHO).




General objective

The Database responsible has to ensure and coordinate the gathering, the registration and the analysis of the data collected in the field, as well maintaining the good and smooth work of the computers in PU-AMI base.



Responsabilities and tasks


  • Database management and supervision

-       To participate in the design of different databases upon his supervisors request

-       To Supervise the Data Entry personnel and the Office Clerck daily works

-       To ensure the quality of the data entry of the data gathered by the field officers

-       To translate data from Arabic into English (if needed)

-       To enforce the correct archiving of the documents

-       To enter and manage the project data (if needed)

-       To generate the needed reports

-       To manage the mass SMS sending to the beneficiaries according to the projects needs


  • IT follow up and maintenance

-       To maintain the software of malfunctioning computers

-       To install software, and configure networks and peripherals on the computers

-       To back up and format computer before reallocation to new staff

-       To provide troobleshoot and support services to the staff in their IT needs

-       To be in charge of base computers bi-weekly data back up


  • Archiving

-          To archive Data files (Filled forms, Empty forms, …)

-          To centralize all entered data files (Assessment files, Follow up files, …)


  • Coordination

-          To coordinate with the Monitoring and Evaluation Coordinator and the APC

-          To support program if needed and if agreed by HoB (if time available).

-          To attend program meeting if needed


  • Planning & Reporting

-          To Attend the base meeting on a weekly basis

-          To send a weekly workplan to the APC, HoB, and Monitoring and Evaluation Coordinator

-          To send a weekly report of the DataBase department activities abd challenges  to the APC, HoB, and Monitoring and Evaluation Coordinator


The tasks and responsabilities of the Database Responsible mentionned above are not thorough and may be subject to evolve depending on the PU-AMI needs.




  • Under the direct supervision of               : APC & Monitoring and Evaluation Coordinator
  • Direct supervision of                             : Data Entry Officer & Office Clerck
  • Under the overall supervision of             : Head of base





Mandatory requierements

  • Language Skills :
    • Fluent in English and Arabic, (speaking/reading/writing).
  • Education Degree           :
    • University degree or Technical diploma in Computer Science or relevent.
  • Work experience            :
    • 2 years Experience in NGOs/private companies in IT.
  • Management Skills         :
    • Managerial skills
    • Accountability and timely delivery
    • Ability to motivate and develop his team skills
  • Computer Skills               :
    • Computer Hardawre and software troobleshooting and configuration
    • Softawre installation
    • Excellent knoledge of Excel and Access
      • Data Manipulation and Report generation
  • Good Knowledge of Networks
  • Familiar with with windows systems and applications
  • Good knoledge of MS-SQL
  • Familiar with ASP.Net environemet
  • Familiar with server environement



  • Other  knowledge       : Acquaintance with INGO' rules, procedures and regulations
  • Interest                             : Work in relief, interest for refugees issues
  • Transversal skills

-          Honest and trustworthy

-          Reliable, rigorous and well organised

-          Able to manage priorities, take initiatives and work without constant supervision

-          Able to manage/supervise a team


How to apply?

Please send your resume and a cover letter (with title of the position in the subject line) to:

Contact person                 : M&E Coordinator

Email address                   :

Experience required: Education degree: Bachelor Degree Field of education: University degree or Technical diploma in Computer Science or relevent
Arabic: Fluent English: Fluent French:
Salary: As per PU-AMI standards
Submission guidelines: Please send your resume and a cover letter (with title of the position in the subject line) to the M&E Coordinator at
Cover letter required? Yes
Contact information
M&E Coordinator