Full Time Administrative Assistant

Full Time Administrative Assistant
Employer: Legal Agenda
Deadline for applications: Tuesday, October 31, 2017
Contract:
Location: Legal Agenda Beirut Office – National Visits might be required
Working area: Department of Administration and Finance
Job Description

Title: Full Time Administrative Assistant 

Job Family: Department of Administration and Finance

Division: Local | Beirut – Lebanon

Reporting Line: Head of Administration and Finance Dept. - Programs Administrative Director

Employment Basis: Full Time Basis

Location: Legal Agenda Beirut Office – National Visits might be required

Job Duration: 3 months’ probation / 7 months Contract renewable based on the availability of funds

Responsibilities:  The Administrative Assistant duties include all secretarial functions and the following:

 

1-      Receive and transfer phone calls and mail

2-      Meet and greet people and guests

3-      Participate in the staff meetings and take Minutes

4-      Order stationary 

5-      Check LA official email and forward it to the concerned team members

6-      Organize the schedule of the meeting rooms

7-      Handle the soft copy and the hard copy of the archive (scan rulings, draft laws and other documents as requested)

8-      Assist in logistical preparations of LA events

9-      Handle logistic issues during LA events

10-  Keep LA contact list up to date in coordination with LA team

11-  Keep LA distribution list up to date in coordination with LA trial observer

12-  Supervise the work of the cleaning services provider

13-  Supervise the work of the office assistant (this includes ensuring the distribution of LA magazine issues, and purchasing of office supplies).

14-  Type documents upon request and document audio interviews

 

Working hours: 09.00 AM – 06.00 PM, in some cases the Administrative Assistant will be required to stay additional hours during events, additional hours will be compensated in the form of free hours.

Education: Business administration or relevant work experience.

Salary: 800 USD + NSSF

Interested candidates should send their CVs to resume@legal-agenda.com

ONLY shortlisted candidates will be contacted;

Experience required: Education degree: Bachelor Degree Field of education: Business administration or relevant work experience
Languages
Arabic: Very Good English: Good French:
Period: 3 months’ probation / Contract renewable based on the availability of funds
Salary: 800 USD + NSSF
Submission guidelines: Interested candidates should send their CVs to resume@legal-agenda.com; no phone calls will be received
Cover letter required?
Contact information
Angie Eissa
Head of Administration and Finance Dept
Fax: 01383606