Junior Administrator and Accountant (re-advertisement)

Junior Administrator and Accountant (re-advertisement)
Employer: Lebanon Support
Deadline for applications: Monday, April 3, 2017
Contract:
Location: Beirut
Working area:
Job Description

 

Terms of reference

Administrator and Accountant Officer

 

About Lebanon Support

Lebanon Support is an independent non-governmental, non-religious, non-political, and non-profit making information and research center. Established in 2006, Lebanon Support was registered as a National Non-Governmental Organisation in November 2008 (registered under the number 168/2009 AD). Lebanon Support aims at enhancing civil society capacity, efficiency and effectiveness through the creation of public spaces for reflection, collaboration and debate on and for civil society in Lebanon.

Lebanon Support adopts a multidisciplinary approach and evidence and fact based methodologies in civil society work in Lebanon so as to support and develop a civic voice and a better impact towards better accountability and societal change in Lebanon.

Within this framework Lebanon Support focuses on information and knowledge sharing and management, production and delivery; as it is within Lebanon Support’s beliefs, that information and knowledge are at the heart of developing adequate strategies and interventions to reduce existing vulnerabilities and marginalisation in the country.

 

Background

Lebanon Support is currently implementing three main programmes: Daleel Madani, launched in 2006, an online collaborative platform for civil society news and services; and the  Civil Society Knowledge Centre, launched in 2013,  is the first and most developed online platform for  research and knowledge management for civil society organisations, professionals, academics, and activists in Lebanon. Finally Lebanon Support has launched in 2016 the Civil Society Incubator, a programme designed to foster the creation, development, and growth of local civil society and public action initiatives, organisations, or projects.

 

Main Tasks

Under the supervision of the finance manager, the Junior Administrator and Accountant will be asked to:

 

Accounting Tasks:

  • Support the day-to-day financial management of the centre, the programs and projects.
  • Make sure that all financial transactions are carried out and recorded in accordance with international and Lebanese standards.
  • Upkeep an updated financial and accounting system for the center.
  • Advise the head of research on budget status.
  • Be responsible for the data entry of the financial transactions over the accounting software after verifying that all documents are eligible and accurately recorded.
  • Accountability to approved project budgets in purchasing decisions and in processing payments.
  • Produce monthly financial statements such as income statement, balance sheets and trial balance in addition to project reports.
  • Prepares monthly supplier's, bank and cash reconciliations.
  • Prepares all reimbursements after double-checking the reimbursement requests against receipts provided.
  • Prepares checks, bank transfers in addition to cash disbursements to staff, suppliers, service providers…
  • Responsible of petty cash box.
  • Ensure proper management of financial resources.
  • Establishing and maintaining a proper filing system for all financial documents (electronically and physically).
  • Manages the assets and property accounts.
  • Coordinate and assist LS external auditor.
  • Prepare reports to the Ministry of interior (MOI).
  • Performs other duties of similar nature.

 

Administrative Tasks:

  • Support the day-to-day administrative management of the center, programs and projects.
  • Prepare and update administrative and project support lists: contact lists, suppliers list, staff, interns and consultants list.
  • Perform the procurement process according to the appropriate regulations.
  • Prepare attendance lists for all activities; maintain contact lists and all other documentation tasks.
  • Establishing and maintaining a proper filing system for human resources, Procurement, contracts in addition to some programs/ projects documents.
  • Support program and project team in the fulfillment of their duties.
  • Assist in events and activities coordination and logistics preparation.
  • Prepare minutes of meetings.
  • Handle all telephone calls.
  • Receive and direct visitors and provide them with general support.
  • Organize and schedule meetings and appointments.
  • Prepare the contracts based on TORs.
  • Update and maintain LS assets.
  • Responsible for office management and maintenance.
  • Be responsible for day-to-day correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken.

 

Qualifications:

  • Bachelor’s degree or technical equivalent in accounting.
  • Two to three years of experience in Accounting and Admin.
  • Minimum one year of experience in working with nonprofit organizations.
  • Strong computer skills, Microsoft office and especially Excel.
  • Fluent in Arabic and English.
  • Ability to complete tasks on time.
  • Strong interpersonal and communication skills required.
  • Capable of working both individually and as part of a team.

 

 

 

Experience required: Education degree: Bachelor Degree Field of education: Bachelor’s degree or technical equivalent in accounting.
Languages
Arabic: English: French:
Period: One year; with a possibility of renewal
Salary: 1200 USD- non negotiable.
Submission guidelines: Applications should be submitted in English and have an attached CV, a cover letter in addition to two (2) references. Incomplete applications will not be considered. Please send applications to contact@lebanon-support by 3 April 2017, including "Administrator and Accountant Officer" in the subject line. Please note that only shortlisted candidates will be contacted. No phone calls please. Interviews will be conducted on a rolling basis until the position is filled.
Cover letter required? Yes
Contact information
Fax:
Website: