Field Assistant

Field Assistant
Deadline for applications: Sunday, January 5, 2014
Contract:
Location: Beirut, Dekwaneh
Working area: Field visits all over Lebanon
Job Description

RESPONSIBILITIES AND TASKS DESCRIPTION

The "Field Assistant" will be required to:

  • Undertake extensive field work assisting Program staff in implementation process of trainings.
  • Work in close cooperation with Program Coordinator in the overall implementation of trainings/ workshops/ events.
  • Plan, organize and lead the bid solicitation process including drafting and issuing needed documents, quotations, bid evaluation process and guiding clients on processes involved;
  • Prepare all necessary logistics for the implementation of vocational training workshops and ensure completion on time.
  • Prepare Request for Quotations, Get bids from vendors, evaluate bids and recommend best options.
  • Develop status reports, updates and other documentation on component activities as needed.
  • Ensure that a transparent and responsive procurement process is implemented according to IRD standard procurement policies and procedures.
  • Work with discretion, confidentiality and transparency; to be fully compliant with IRD Policies.
  • Maintain ethical and professional working relationships with vendors.
  • Assist in monitoring process of trainings in daily basis.
  • Communicate effectively with vendors and maintain good working relations with all members of staff and beneficiaries.
  • Maintain routine communication, coordination and planning with the relevant field and program staff.
  • Work closely with the Field Officer and Program Coordinator in developing the schedule for field visits , dispatch plan for implementing the events.
  • Understand the vocational training materials.
  • Report to the Program Coordinator.
  • Maintain an updated database of all vendors information.
  • Undertake, upon request, every other activity that may be necessary as requested by the Project.

 

Selection criteria/Qualifications: 

  • Excellent communication skills (oral and written) with ability to work effectively with colleagues at all levels.
  • Significant background on field, procurement and logistics.
  • Ability to work in different areas in Lebanon.
  • Ability to work on a number of different tasks simultaneously, respecting deadlines and keeping colleagues updated on progress.
  • Attention to detail; and accuracy of information.
  • Strong analytical skills and organization skills.
  • Ability to work effectively with a wide range of people in a confident, friendly and tactful manner.
  • Essential Computer skills (Word, Excel, Powerpoint, etc.).
  • A driving license (a must).
Experience required: Education degree: Bachelor Degree Field of education:
Languages
Arabic: Excellent English: Excellent French:
Period: September 2014
Salary:
Submission guidelines: Interested candidates may send their cover letter and resume with the reference "Field Assistant/Beirut" before January 5, 2014. Applications without subject or cover letter or late applicants will not be reviewed. Only short-listed candidates will be contacted for an interview. The selected candidate will be needed to start his/her tasks immediately.
Cover letter required? Yes
Contact information
Fax:
Website: