Finance-Admin Officer

Finance-Admin Officer
Employer: forumZFD
Deadline for applications: Wednesday, January 25, 2017
Location: Beirut, Lebanon
Working area: Beirut
Job Description

Position Finance-Admin Officer for our programme in Lebanon (part or full time position / 80-100%)

Location : Beirut, Lebanon

Employer: Forum Civil Peace Service (forumZFD) :

forumZFD (Forum Civil Peace Service) is a German non-governmental organizationn established in 1996. It strives for a culture of non-violence, where conflicts will be dealt constructively with the goal of ensuring peace. With the help of qualified peace experts and the implementation of projects of the Civil Peace Service, forumZFD works on the development of non-violent conflict transformation methods and tools for dealing with violent conflicts. forumZFD implements programs in the Middle East, Western Balkans, Philippines, Cambodia, Germany and most recently in Ukraine. forumZFD has been working in Lebanon since 2009. The 12 local and international staff in collaboration with local NGOs develop projects in three areas: Dealing with the Past, capacity development and community mobilising. Initiatives in the program area Dealing with the Past – not only the Civil War, but also more recent events – aim to promote mutual acceptance of different narratives of the past. forumZFD approach supports individuals to engage in an inclusive discourse on history and identity. By capacity development we offer trainings in non-violent conflict transformation to further develop the capacity of the local Jocivil society and our partner organizations to address conflict in a constructive, sensible and peaceful way. As part of the community mobilising project, forumZFD together with its partners train Lebanese and Syrian community activists to strengthen intergroup relationships, address local conflicts and meet local needs of both communities in areas where there is a high influx of Syrian refugees.

Tasks and responsibilities:

As finance-admin officer, you will work within a small team with one other colleague on all administrative and financial aspects of our program. Supported and supervised by the Head of Program the team is tasked with planning and documentation of the finance and admin work according to the internal (forumZFD) guidelines, the guidelines of the BMZ (the German Ministry of Cooperation and Development) and the Lebanese regulations. Specific tasks within the project work: Revise and present financial documents in an accurate and timely manner; Check the eligibility of expenditures and prepare payments (contracts, orders, invoices, delivery note, contracting procedure); Preparation of support documents and reporting on financial process of the office; Follow up suppliers and service provision contracts including car rental; Procurement; Keeping inventories of all office and project related goods; Logistics for the office, staff and project related matters; Track and follow up on the human resource files (especially sick leaves, annual leaves, duty trip requests); Supporting and keeping track of the routines (Call for Money, Money Shuffling, Bank reconciliation)Manage, record and reconcile the cash flow and forecasting;

Your profile:

Educated to degree standard (at least Bachelor’s degree or similar), Minimum of 3 year of relevant work experience , ideally in the civil society sector; Experience working with national (and/or international) NGOs, The ability to work as part of a team and build strong working relationships; High level of flexibility; Fluent in written and spoken Arabic; Good written and spoken English; Excellent interpersonal communication skills; Ability to work well on own initiative and self-organised and complete tasks on time; Open to learn and develop; Commitment to equality of opportunity and diversity; Commitment to non-violence; drivers licence and readiness to move occasionally within all Lebanon.

We offer:

Participation in a growing organisation with remuneration based on the forumZFD Lebanon salary scale 1,200-1,500 US for full time position per month, depending on level of experience and scope of tasks, including opportunities for capacity development, comprehensive social security benefits, transportation, and in a private medical insurance.. As a finance/admin office you will work in small team (2 persons), you will take on a responsible position within the innovative field of civil conflict transformation and peace building. You will contribute with your skills to the team-oriented working environment and work closely with a team of 12 local and international employees.

Your application:

Ideally, you are available to start your contract on 15.2.2017 (initial contract period: 1 year with the option to extend). Please apply by 25.01.2017 by sending a one-page Letter of Motivation, detailing your previous experience, your motivation to apply for this job and why you are a suitable candidate, and a CV in English via Email to In case of questions, please feel free to contact Bernhard Hillenkamp ( We are looking forward to receiving your application!

Experience required: Education degree: Bachelor Degree Field of education:
Arabic: Fluent English: Good French:
Period: 1 year with the option to extend
Salary: 1200-1500 (for full time position per month)
Submission guidelines: Please send a one-page Letter of Motivation, detailing your previous experience, your motivation to apply for this job and why you are a suitable candidate, and a CV in English via Email to
Cover letter required? Yes
Contact information
Bernhard Hillenkamp
Head of Program