Grants and Assistance Compliance Manager-BALADI Program

Grants and Assistance Compliance Manager-BALADI Program
Deadline for applications: Thursday, July 27, 2017
Location: Sin El Fil
Working area:
Job Description

The GACM will be responsible for working with the project managers, senior engineer and Rotational Field Coordinators to monitor grants. Key duties include managing the grants process from development of proposal budget, review of key grant terms, calculation of ongoing run rate and coding compliance and reporting – both internally and externally, and ensuring compliance of the grantees with grant terms. The GACM is also responsible for ensuring all program activities are in compliance with USAID and Caritas Lebanon rules, regulations, and policies. In this capacity, the Grants and Compliance Manager will allocate the workload across the grants team and establish individual portfolios for each Project Manager.



  • Control and oversee the grant application, approval, implementation, and close-out processes
  • Control and oversee the contract development, approval, implementation, and close-out processes
  • Report to the DCOP on overall program grant implementation to ensure proposal and budget feasibility, grant activity schedule viability, and that equipment and material procurement and delivery are upheld as outlined in the Grants and Procurement Manuals
  • Performing grants management functions such as budget amendments, plan changes etc.
  • Ongoing monitoring of grant budgets and expenditures to ensure targets are met
  • Ensure program activities are in compliance with USAID and CL rules, regulations, and policies
  • Manage in close coordination with the Civil Engineer all construction works
  • Monitor and manage all administrative and financial details concerning issuance of grants
  • Coordination with grantees, and overseeing the execution of their grant, including tracking milestones, procurement, payments, compliance, delivering training to improve grantee administration capacity, working with technical staff on timelines and deliverables, ensuring proper files are kept
  • Understand and adhere to all USAID, CL and program rules and regulations concerning grants, procurement, financial Compliance, environmental compliance, gender compliance, construction compliance, branding and marking policy, and subcontracts
  • Responsible for drafting the terms of reference for STTAs and other consultants, in coordination with the DPD
  • Ensure inclusion and mentoring of Terre Liban in all processes related to grants and environmental component
  • Participate in grantee and procurement selection committees and processes
  • Manage procurement processes for all grant activities, including determining procurement requirements, to identify and ensure the most appropriate procurement methods to ensure transparent processes are utilized
  • Monitor grant activities during the implementation cycle to ensure delivery and disposition of goods and services
  • Provide continuous assessments of grantee performance delivery against project objectives
  • Interface with grantees, sub-contractors and vendors to ensure transparent program processes are upheld and compliance standards are understood
  • Review all grant activities for compliance with program policies and USAID regulations
  • Conduct comprehensive final review and close out of grant activities
  • Work with the Projects Managers and encourage interaction with the technical teams through all phases of activity implementation
  • Ensure compliance with USAID Mission Order 21 – vetting
  • Take strategic decisions regarding the program
  • Review and approve yearly work plans
  • Review and approve yearly financial plans
  • Review and approve projects budgets
  • Coordinate in finalizing municipal projects evaluation and selection criteria
  • Participate as a member of the selection committee
  • Review the yearly M&E Plan and provide feedback
  • Other duties as assigned
Experience required: Education degree: No Degree Required Field of education: Diploma in management, compliance, business administration or similar relevant field
Arabic: Fluent English: Excellent French:
Submission guidelines: Kindly mention in the subject the position you are applying for. Your resume will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database.
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