Financial Specialized Assistant and Administrative Assistant

Financial Specialized Assistant and Administrative Assistant
Deadline for applications: Sunday, May 31, 2015
Contract:
Location: Beirut, Lebanon
Working area: Administration and Finance
Job Description

 

                                                                     RESPONSIBILITIES

 

Finances  

  • Handling and recording transactions on accounting software.
  • Electronic and paper filing system.
  • Preparing and recording all payments (checks, transfers, cash).
  • Reconciling banks and suppliers statements.
  • Overseeing handling of petty cash.
  • Assisting the Finance Officer in Reporting to the Funders and reviewing grantees financial reports.
  • Visiting permanently the bank to finalize all the transactions.
  • Preparing the bank transfers

 

Personnel

  • Develop and post job announcements in coordination with Executive Director. Process job applications.
  • Prepare contracts for new hires in coordination with legal advisors.
  • Document new employees and set up personnel files (timesheets, appraisals, benefits, contracts, certificates, holidays and annual leaves).
  • Ensure staff compliance with the Employee Handbook and other Fund policies.
  • Coordinate timesheets.
  • Follow up of all NSSF and Ministries with the auditors.

 

Administration

  • Manage electronic and paper filing, storage and security of documents and contracts related to all organizational matters (e.g. external contracts, timecards, job descriptions, office records).
  • Answer telephone queries and screen phone calls.
  • Sort and reply to emails received at the general account and transfer queries to relevant staff.
  • Prepare minutes for weekly staff meetings.
  • Arrange logistics for staff trips.
  • Purchase office supplies.

 

QUALIFICATIONS

 

  • A minimum of two years’ work experience in finance  
  • Relevant academic background or equivalent years of experience 
  • IT literacy (MS Office) 
  • Excellent writing skills
  • Organized, diligent, hard‐working
  • Ability to work effectively as part of a team
  •  Ability to learn quickly and adapt in a high‐pressure environment
  • Civil society experience an asset
  • Human rights experience an asset
  • Native Arabic and excellent English skills (speaking, reading, writing); French a bonus. 

 

Experience required: Education degree: Bachelor Degree Field of education: Relevant academic background or equivalent years of experience
Languages
Arabic: Excellent English: Excellent French: Good
Period: Yearly renewable contract
Salary: Based on years of experience and the AHRF's salary scale
Submission guidelines: TO APPLY Please submit: 1. A cover letter describing your human rights, civil society, and/or grantmaking experience in the Arab region, and what you would bring to the Fund 2. A CV 3. Your salary requirements 4. Contact information for three professional references. The Fund regrets that it is unable to accept incomplete applications. Send to: jobs@ahrfund.org, with “Financial Specialized Assistant and Administrative Assistant” in the subject heading.
Cover letter required? Yes
Contact information
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