Financial Specialized Assistant and Administrative Assistant

Financial Specialized Assistant and Administrative Assistant
Deadline for applications: Sunday, May 31, 2015
Contract:
Location: Beirut, Lebanon
Working area: Administration and Finance
Job Description

The Arab Human Rights Fund (AHRF) is a not-for-profit philanthropic organization that supports human rights organizations in the Arab region.  The Fund also works to cultivate domestic funding for human rights and promotes the concept of social justice philanthropy within the Arab region.  Governed by a diverse Board of Directors composed of respected members from the region’s human rights, philanthropic and civil society communities, the Fund is independent of any governmental, political, religious or other interests and is committed to operating with transparency and accountability.

 

Established in 2008, the Fund has supported human rights work in 20 Arab countries and is now poised to expand its efforts in response to the unprecedented opportunities to advance human rights inside the region.  A career with the Fund is a unique opportunity to support the realization of human rights for all peoples in the Arab region.  For more information about the Fund, visit www.ahrfund.org.

 

The Fund seeks a Financial Specialized Assistant and Administrative Assistant to join its small but dynamic team at the Fund’s office in Beirut. The ideal candidate will have experience providing administrative and basic financial support to civil society organizations operating in the Arab region. The Assistant will support the smooth execution of the Fund’s day‐to‐day administrative, operational, and financial needs.

 

                                                                     RESPONSIBILITIES

 

Finances  

  • Handling and recording transactions on accounting software.
  • Electronic and paper filing system.
  • Preparing and recording all payments (checks, transfers, cash).
  • Reconciling banks and suppliers statements.
  • Overseeing handling of petty cash.
  • Assisting the Finance Officer in Reporting to the Funders and reviewing grantees financial reports.
  • Visiting permanently the bank to finalize all the transactions.
  • Preparing the bank transfers

 

Personnel

  • Develop and post job announcements in coordination with Executive Director. Process job applications.
  • Prepare contracts for new hires in coordination with legal advisors.
  • Document new employees and set up personnel files (timesheets, appraisals, benefits, contracts, certificates, holidays and annual leaves).
  • Ensure staff compliance with the Employee Handbook and other Fund policies.
  • Coordinate timesheets.
  • Follow up of all NSSF and Ministries with the auditors.

 

Administration

  • Manage electronic and paper filing, storage and security of documents and contracts

     related to all organizational matters (e.g. external contracts, timecards, job

     descriptions, office records).

  • Answer telephone queries and screen phone calls.
  • Sort and reply to emails received at the general account and transfer queries to

     relevant staff.

  • Prepare minutes for weekly staff meetings.
  • Arrange logistics for staff trips.
  • Purchase office supplies.

 

 

QUALIFICATIONS

 

  • A minimum of two years’ work experience in finance  
  • Relevant academic background or equivalent years of experience 
  • IT literacy (MS Office) 
  • Excellent writing skills
  • Organized, diligent, hard‐working
  • Ability to work effectively as part of a team
  •  Ability to learn quickly and adapt in a high‐pressure environment
  • Civil society experience an asset
  • Human rights experience an asset
  • Native Arabic and excellent English skills (speaking, reading, writing); French a bonus.

 

Experience required: Education degree: Bachelor Degree Field of education: Relevant academic background or equivalent years of experience
Languages
Arabic: Excellent English: Excellent French: Good
Period: Yearly renewable contract
Salary: Based on years of experience and the AHRF's salary scale
Submission guidelines: TO APPLY Please submit: 1. A cover letter describing your human rights, civil society, and/or grantmaking experience in the Arab region, and what you would bring to the Fund 2. A CV 3. Your salary requirements 4. Contact information for three professional references. The Fund regrets that it is unable to accept incomplete applications. Send to: jobs@ahrfund.org, with “Financial Specialized Assistant and Administrative Assistant” in the subject heading.
Cover letter required? Yes
Contact information
Fax:
Website: