Waste Management Projects Supplies

Waste Management Projects Supplies
DEADLINE: Mon, 10/16/2017










Supply of Parts and material for Waste Management Project

3rd of September 2017






Section One: Letter of Invitation

Subject: Invitation to Bid: Supply of parts and material for Waste Management Projects

Dear Mr. /Ms.:

The Social, Humanitarian, and Economical Intervention for Local Development (SHEILD) hereby invite you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject. 

This ITB includes the following documents:

Section 1 – This Letter of Invitation

Section 2 – General Terms and Conditions

Section 3- Instructions to Bidders

Section 4- Data Sheet

Section 5 – Requirements and Technical Specifications

Section 6 – Bid Submission Form

Section 7 – Documents Establishing the Eligibility and Qualifications of the Bidder

Section 8 – Price schedule Form

Your offer, comprising of a Bid submission form and Price Schedule, together in a sealed envelope, should be submitted in accordance with Section 2.

You are kindly requested to submit an acknowledgment letter to SHEILD to the following address:

SHEILD- Social, Humanitarian, and Economical Intervention for Local Development
Tyre, South Lebanon, Abo Dib Street, Dbouk Bldg. facing CORAL station, 2nd floor.
Email Address:
Attention: Procurement Unit, SHEILD

The letter should be received by SHEILD no later than 16th of October 2017, Close of Business Day.   The same letter should advise whether your company intends to submit a Bid.

Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB.  

SHEILD looks forward to receiving your Bid and thanks you in advance for your interest in SHEILD procurement opportunities. Kindly refer to the attached Invitation to Bid and the related Sections.



Section Two: General Terms and Conditions


a) “Bid” refers to the Bidder’s response to the Invitation to Bid, including all documents and attachments to the ITB.

b) “Bidder” refers to any legal entity that may submit, or has submitted, a Bid for the supply of goods and provision of related services requested by SHEILD.  

c) “Contract” refers to the legal instrument that will be signed by and between the SHEILD and the successful Bidder.. 

d) “Country” refers to the country indicated in the Data Sheet.   

e) “Data Sheet” refers to such part of the Instructions to Bidders used to reflect conditions of the tendering process that are specific for the requirements of the ITB. 

f) “Day” refers to calendar day. 

g) “Goods” refer to any tangible product, commodity, article, material, wares, equipment, assets or merchandise that SHEILD requires under this ITB. 

h) “Government” refers to the Government of the country where the goods and related services provided/rendered specified under the Contract will be delivered or undertaken.  

I) “ITB” refers to the Invitation to Bid consisting of instructions and references prepared by SHEILD for purposes of selecting the best supplier or service provider to fulfill the requirement indicated in the Requirements and Technical Specifications.  








General Terms

  1. SHEILD hereby solicits Bids as a response to this Invitation to Bid (ITB).  Bidders must strictly adhere to all the requirements of this ITB. 
  2. No changes, substitutions or other alterations to the rules and provisions stipulated in this ITB may be made or assumed unless it is instructed or approved in writing by SHEILD in the form of Supplemental Information to the ITB.    
  3. Submission of a Bid shall be deemed as an acknowledgement by the Bidder that all obligations stipulated by this ITB will be met and that the Bidder has read understood and agreed to all the instructions in this ITB.  
  4. Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of any Bid by SHEILD.
  5. In responding to this ITB, SHEILD requires all Bidders to conduct themselves in a professional, objective and impartial manner. Bidders must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work.  All Bidders found to have a conflict of interest shall be disqualified. 
  6. The following must be disclosed in the Bid:  Bidders who are owners, part-owners, officers, directors, or key personnel who are family of SHEILD staff involved in the procurement functions and/or the Government of the country or any Implementing Partner (Municipality) receiving the goods and related services under this ITB; Failure of such disclosure may result in the rejection of the Bid. 
















Section Three: Instructions To Bidders

  1. Bidders are required to complete, sign, stamp and submit the following documents: 
  • Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; Price Schedule; bid submission form.
  • Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet)  


  1. Clarification of Bid
  • Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. 
  • Any request for clarification must be sent in writing via courier or through electronic means to SHEILD’s address indicated in the Data Sheet. SHEILD will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid.   


  1. Amendment of Bid 
  • At any time prior to the deadline for submission of Bid, SHEILD may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB.
  • In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, SHEILD may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension.


  1. Preparation on Bid
  • Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. 
  • Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and SHEILD, shall be written in the language(s) specified in the Data Sheet.


  1. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. 


  1. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet.


  1. Documents Establishing the Eligibility and Qualifications of the Bidder  
  • The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB.
  • If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have  designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between SHEILD and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture.  





  1. Validity Period:
  • Bid shall remain valid for the period specified in the Data Sheet.  A Bid valid for a shorter period shall be immediately rejected by SHEILD and rendered non-responsive.
  • In exceptional circumstances, prior to the expiration of the Bid validity period, SHEILD may request Bidders to extend the period of validity of their Bid.  The request and the responses shall be made in writing, and shall be considered integral to the Bid.  


  1. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder.  Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB.


  1. Submission and Opening of the Bid:
  • The bid submission form and the Price Schedule must be submitted together and sealed together in one and the same envelope, delivered either personally or by courier. 
  • The bid submission form and Price Schedule must be sealed together in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. 
  • If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder.  
  • Bid must be received by SHEILD at the address and no later than the date and time specified in the Data Sheet.
  • SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid.  Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder.   
  • A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization.
  • Bid requested to be withdrawn shall be returned unopened to the Bidders.  
  • No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof.


  1. Bid Opening 
  • SHEILD will open the Bid in the presence of a committee formed by SHEILD. 
  • The Bidders’ names, modifications, withdrawals, the condition of the envelope labels/seals, the number of folders/files and all other such other details as SHEILD may consider appropriate, will be announced at the opening.  
  • No Bid shall be rejected at the opening stage, except for late submission, for which the Bid shall be returned unopened to the Bidder.   
  • Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. 
  • In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with SHEILD for a debriefing.  The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to SHEILD.


  1. Evaluation of Bid:
  • SHEILD shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. 
  • The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet.
  • SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder.
  • SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.


  1. Clarification of Bid: To assist in the examination, evaluation and comparison of bids, SHEILD may, at its discretion, ask any Bidder to clarify its Bid. SHEILD’s request for clarification and the Bidder’s response shall be in writing.


  1. Award of Contract:
  • SHEILD is not obligated to award the contract to the lowest price offer. 
  • Prior to expiration of the period of Bid validity, SHEILD shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Requirements and Technical Specification, and has offered a good and reasonable price.
  • Contract Signature: Within fifteen (15) days from the date of receipt of the Contract, the successful Bidder shall sign and date the Contract and return it to SHEILD.









Section Four: Data Sheet

The following data for the supply of goods and related services shall complement / supplement the provisions in the Instruction to Bidders.  In the case of a conflict between the Instruction to Bidders and the Data Sheet, the provisions in the Data Sheet shall prevail. 


Project Title

FFA 2017


Tender Title

Supply of parts and material for Waste Management Project


Country/ Location

Lebanon, south


Language of the Bid



Open Date of the Bid

3rd of October 2017


Closing Date of the Bid/Deadline

15th October 2017


Period of Bid Validity commencing on the submission date

3 months


Advanced Payment upon signing of contract



Preferred Currency of Bid



Deadline for submitting requests for clarifications/ questions

6th of October 2017


Contact Details for submitting clarifications/questions

Sarah Srour – 70 079 718 – s_srour@sheild-lb.org


No. of copies of Bid that must be submitted



Bid submission address

SHEILD main office: Sour, abo dib street, Dbouk bldg. facing CORAL station, 2nd floor


Manner of Submitting Bid

By a sealed and stamped envelope


Date, time and venue for opening of Bid



Required Documents that must be Submitted to Establish Qualification of Bidders

Legal registration documents اذاعة تجارية – VAT registration document, documents showing the financial capacity and financial liabilities


Date to receive the goods and services from supplier/ contractor

Depends on project implementation











Section Five: Requirements and Technical Specifications

Table of items and specifications








5 tons

ميزان قبان



3 tons

قشاط للفرز 




فرامة ناعمة




خانات حديد للتجميع




سكتريك يدوي







To different locations in the south of Lebanon which will be upon progress of implementation


Section Six: Bid Submission Form

Bid Submission Letter

To: SHEILD, Tyre, South Lebanon 

Dear Sir/Madam: 

We, the undersigned, hereby offer to supply the goods and related services required for the supply of parts and material for irrigation systems – FFA 2017 with your Invitation to Bid dated 3rd of October 2017. We are hereby submitting our Bid.

We hereby declare that: 

a)      All the information and statements made in this Bid are true and we accept that any misrepresentation.

b)      We have no outstanding bankruptcy or pending litigation or any legal action that could impair our operation as a going concern; and 

c)      We do not employ, nor anticipate employing, any person who is or was recently employed by SHEILD.

We confirm that we have read, understood and hereby fully accept the Requirements and Technical Specifications describing the duties and responsibilities required of us in this ITB, and the General Terms and Conditions of SHEILD under this ITB.

We agree to abide by this Bid for: 3 months. 

We undertake, if our Bid is accepted, to initiate the supply of goods and provision of related services not later than the date indicated in the Data Sheet. 

We fully understand and recognize that SHEILD is not bound to accept this Bid that we shall bear all costs associated with its preparation and submission. 


Yours sincerely, 

Authorized Signature:

Name and Title of Signatory:

Name of Firm:              

Contact Details:            





Section Seven: Documents Establishing the Eligibility and Qualifications of the Bidder

Bidder’s Legal Name


In case of Joint Venture (JV), legal name of each party


Actual Country/ies of Registration/Operation


Year of Registration in its Location


Countries of Operation 


No. of staff in each Country 


Years of Operation in each Country 


Value and Description of Top three (3) Biggest Contract for the past five (5) years


Bidder’s Authorized Representative Information




Section Eight: Price Schedule Form

The Bidder is required to prepare the Price Schedule as indicated in the Instruction to Bidders. 

The Price Schedule must provide a detailed cost breakdown of all goods and related services to be provided, from unit price to lot prices. Separate figures must be provided for each functional grouping or category, if any. 

The format shown on the following pages is suggested for use as a guide in preparing the Price Schedule. The format includes specific expenditures, which may or may not be required or applicable but are indicated to serve as examples. 

Cost Breakdown per Deliverable Items


No. Deliverables [list them as referred to in the ITB] 


Expected Date of Delivery/Completion 


Percentage of Total Price


Unit Price

Price (Lump Sum, All Inclusive)







































Note: the prices should include the cost for delivery to sites and locations set by SHEILD based on implementation keeping into consideration that it can be more than one delivery to each site or location