TENDER - Provision of Coffee Break Catering Services

TENDER - Provision of Coffee Break Catering Services
DEADLINE: Sat, 02/25/2017
DESCRIPTION

 TENDER - Provision of Coffee Break Catering Services

RFQ No.: 2

Date: February 14 2017                       

 

Digital Opportunity Trust (DOT) Lebanon, NAWAYA Network, and INJAZ Lebanon hereby solicits your bid for the above subject, in accordance with this document.

Introduction of the organisations:

INJAZ Lebanon, a non-profit organization, is a member of INJAZ Al-Arab and an affiliate of Junior Achievement (JA) Worldwide, dedicated to educating students about work readiness, entrepreneurship and financial literacy through hands-on training programs. INJAZ Lebanon is a partnership between the business community and educators all working together to equip youth with the skills and mindset they need to become the entrepreneurs and business leaders stimulating their communities.

DOT Lebanon is a social enterprise - an innovator in enabling people to access and apply information and communications technologies (ICT) to create education, economic and entrepreneurial opportunities. DOT’s Lebanon vision is to make these opportunities available to marginalized people, especially women and youth, as a strategy to eradicate poverty, vulnerability and gender inequality. 

The Nawaya Network is an organization that unleashes the hidden potential of marginalized and at-risk youth by investing in developing their talents and skills, and by connecting them to various resources and opportunities in the community.  Nawaya has three main programs: an entrepreneurship and innovation program for unemployed Lebanese and refugee youth called Impact Lab, a coding bootcamp called SE Factory, and a talent development program. 

Introduction of the project: The three organisations were awarded a contract with UNICEF to build the digital skills of 3,700 youth scattered in 14 different locations in Lebanon. The youth enrolled in a course will be visiting a center 3 times a week for 3 hours every time for a period of 20 sessions (or 20 times).

Dear Sirs,                                                                                                                                            

You are invited to submit quotation for the goods listed below.                                                             

Closing Date       :         25 February 2017 – 3 pm Lebanon time                                                            

Subject               :         Provision of Coffee Break Catering Transportation Services                                                                                                                  

NOTE: Currency in USD                                                                                                         

(a) THIS IS NOT AN ORDER. READ THE CONDITIONS AND INSTRUCTIONS BELOW.                 

(b) SAMPLES REQUIRED:                                 YES      (     )     NO      (P) not for the time being        

(c) BROCHURE REQUIRED:                            YES      (  P )   NO      (   )                                          

(d) RETURN OFFER:                                        EMAIL (    )      FAX     (     )     SEALED ENVELOPE (P)

Description of the Request

 

Provision of nutritious, high quality and hygienically prepared food, drinks and refreshments, and reliable and efficient catering services for a group of 25 children aged 15-24 years old

 

Interested Catering Companies providing Coffee Break Services who meet the minimum requirements of

  • Valid registered business/NGO
  • Permission/Certificate from the Ministry of Health
  • Insurance Document
  • Preparation of nutritious food in accordance with the menu listed in Table 1 and in a timely manner
  • Proven experience and logistical capabilities

 

are invited to respond to this proposal in full or in part.  The full proposal includes all locations for the duration of the service delivery term, a part is considered to be one or more regional/governorate for the duration of the service delivery term.

  • Service delivery term is from March 2017 to December 2017 (specific start and end dates to be determined) and hours are flexible
  • 14 Locations (Refer to Table 2 below)
    • Service for 3 to 5 days per week per group (specific days to be determined)
    • The same group of youth will attend the center 18 times over a period of 6 weeks.
    • Daily delivery, delivery time and location(s) will be set two weeks in advance of the start of a new group
  • 11 groups of 25 at eachof the 14 locations
    • There may be more than one group active at a location during a given period
  • The snack package shall  be presented as such:
    • Carton Paper Bag (as per the photo)
    • Napkins
    • Wet Wipes
    • Plastic Cutlery

 

Table 1 – Menu for the 20 days

 

Day

Water

(500 ml)

Fruit Juice (180 ml)

Salt Portion

Sweet Portion

Fruit Variety

1

ü

ü

Croissant Thyme (Large)

Cupcake (1 Large)

Banana

2

ü

ü

Bouchees 8 pieces (2 Pizza, 2 Fatayer, 2 Kechek, 2 Sambousik)

Croissant Chocolate (1 Large)

Apple

3

ü

ü

French Bread (Franjeh) Labneh Sandwich on the side Cherry Tomato and Cucumber

Maamoul (1 Large Piece)

*Seasonal Fruit

4

ü

ü

Mankouche Cheese (Large)

Brownies (1 square Large)

Dried Fruits ex: Dates, Apricot, Raisin (5 pieces)

5

ü

ü

Kaak (Plain- Zaatar) (Large)

Cookies (1 Large)

Banana

6

ü

ü

Croissant Cheese (Large)

Chocolate Sablé (1 Large)

Apple

7

ü

ü

French Bread (Franjeh) Yellow Cheese Sandwich on the side Cherry Tomato and Cucumber

Orange/Lemon Cake

*Seasonal Fruit

8

ü

ü

Mankouche Zaatar (Large)

Kaak Halawi (Medium)

Dried Fruits ex: Dates, Apricot, Raisin (5 pieces)

9

ü

ü

Croissant Thym (Large)

Orange/Lemon Cake

Banana

10

ü

ü

Bouchée s 8 pieces (2 Pizza, 2 Fatayer, 2 Kechek, 2 Sambousik)

Apricot Sablé (1 Large)

Apple

11

ü

ü

French Bread (Franjeh) Labneh Sandwich on the side Cherry Tomato and Cucumber

Biscuits Ghandour Marie with Turkish Delight (Halkoum) (2 pieces)

*Seasonal Fruit

12

ü

ü

Mankouche Cheese (Large)

Cupcake (1 Large)

Dried Fruits ex: Dates, Apricot, Raisin (5 pieces)

13

ü

ü

Kaak (Plain- Zaatar) (Large)

Croissant Chocolate (1 Large)

Banana

14

ü

ü

Croissant Cheese (Large)

Maamoul (1 Large Piece)

Apple

15

ü

ü

French Bread (Franjeh) Halloum Cheese Sandwich on the side Cherry Tomato and Cucumber

Brownies (1 square Large)

*Seasonal Fruit

16

ü

ü

Mankouche Zaatar (Large)

Cookies (1 Large)

Dried Fruits ex: Dates, Apricot, Raisin (5 pieces)

17

ü

ü

Croissant Thyme (Large)

Chocolate Sablé (1 Large)

Banana

18

ü

ü

Bouchée s 8 pieces (2 Pizza, 2 Fatayer, 2 Kechek, 2 Sambousik)

Orange/Lemon Cake

Apple

19

ü

ü

French Bread (Franjeh) Labneh Sandwich on the side Cherry Tomato and Cucumber

Kaak Halawi (Medium)

*Seasonal Fruit

20

ü

ü

Mankouche Cheese (Large)

Orange/Lemon Cake

Dried Fruits ex: Dates, Apricot, Raisin (5 pieces)

 

Table 2 – List of Centers

 

Center #

Area

Benef. # per Group

# Groups per Center

Innovation Lab 1

Akkar

25

11

Innovation Lab 2

Akkar

25

11

Innovation Lab 3

Tripoli

25

11

Innovation Lab 4

Tripoli

25

11

Innovation Lab 5

Beirut

25

11

Innovation Lab 6

Mt Leb. 1

25

11

Innovation Lab 7

Mt Leb. 2

25

11

Innovation Lab 8

Beirut

25

11

Innovation Lab 9

Saida

25

11

Innovation Lab 10

Sibline

25

11

Innovation Lab 11

Nabatieh

25

11

Innovation Lab 12

C. Bekaa

25

11

Innovation Lab 13

W. Bekaa

25

11

Innovation Lab 14

Chouf

25

11

Total

 

Numb

154

 

The catering services fee shall be paid based on the number of actual days worked on a monthly basis and based on an invoice submission.

 

CONDITIONS:

  1. DOT General Conditions of Contract shall apply.
  2.  If the bidder is successful, This RFQ shall constitutes the basis of a supply agreement for the services as listed above.
  3. A bank guarantee for the same value of the down payment will be requested from the seller.
  4. Bidder’s offer shall remain fix and firm for 90 days from the closing date.
  5. Subject to DOT, Injaz Lebanon and Nawaya Network acceptance of the work performed by the Bidder, payment for goods/services shall be made by cheques within 15 working days after complete delivery of goods/completion of services provided that the organisations has received an appropriate and acceptable original invoice from seller and delivery vouchers duly signed by representatives of both parties.
  6. Making a payment to any employee as an inducement or any canvassing to enable you win this bid will result in automatic disqualification from participating in this tender or any other tender.
  7.  Quotations with missing information will be disqualified from participating in this tender.
  8. If you were not contacted after 20 working days from closing date, then be notified that your quotation was not awarded.                                                                                                    

INSTRUCTIONS:                                                                                                                           

  1. Bids are required to be:
    1. Bids shall remain valid for 30 days after the date of bid opening. A bid valid for a shorter period shall be rejected
    2. Submitted in English language
    3. By Hand in a sealed envelope/package clearly marked and addressed as follows: Att. Joseph Youssef, DOT Lebanon Office  Pierre Gemayel Street, Bldg S.E.A. 3, First Floor - Baouchriye, Lebanon (Between 10:00 am and 3:00 pm)
    4. Outer envelope/package of your bid must clearly indicate: Innovation Lab (Project Title), Transportation Service Bid, Name of your company, Date of Submission
    5. The bid reaches the above address before the time and date – February 20, 2017 @ 3:00 pm
    6. For queries please contact procurement on 01-255 217

 

  1. Each quotation should state the below and addressed to the Procurement Person:              

     a. Supplier Name                                                                                                                            

     b. Quotation Number                                                                                                         

     c. Certificates (Ministry of Health Accreditation, Registration of the business/NGO, any other health certificates, insurance document)               

     d. Final Unit price per person per day (25 persons) following the detailed items listed in Table 2        

     e. If VAT is applicable, please attach a copy of the VAT certificate or mention the VAT registration no. on your quotation.                                                                                                                                

     f. Payment Terms                                                                                                               

     g. Validity                                                                                                                                                                                                                                                                

2. Required Documents from the Company who will submit an offer:

-          Company Profile

-          Previous related work assignments for the past three years

-          Company’s Business License

-          VAT Registration Certificate

-          Financial statements

-          Minimum three reference letters

 

3. Descriptive literature or samples of the item offered may be forwarded with the quotation.

4. An authorized representative of the seller must sign, stamp and date the quotation, and other relative documents accompanying it.                                                                                   

5. If you do not wish to quote, please endorse the reason on this form and return it, otherwise your name will be deleted from DOT Lebanon list of suppliers for the items listed hereon.                                                  

                                                                                                                                                           

Thank you,                                                                                                                                          

Best Regards.

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