Procurement Officer

OBJECTIVE:

The Procurement Officer assist the Procurement Manager in overseeing the procurement aspects of Caritas Lebanon.  
He/She is responsible to procure the supplies, services and equipment needed whilst ensuring best practices and maintaining compliant records in line with Caritas Lebanon rules and regulations

DUTIES:

• Has a full understanding of Caritas Lebanon procurement policies and format
• Enforce proper use of procurement ceilings and approval procedures
• Ensure that Caritas procurement activities are legal and moral
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best practices
• Assist Program and Operational personnel in regular procurement planning meetings
• Assist the staff as needed on timely completion of purchase requests and other documentation
• Prepare and process purchase orders for goods, services and tenders
• Oversee the gathering of quotations and bids from the market for PR-s
• Establish and negotiate contract terms and conditions, and maintain relationships with suppliers
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Conduct a comparative analysis on supplier prices, specifications and terms for proper selection of suppliers
• Reviews and evaluates the performance of the suppliers and contractors
• Ensures that the required documentation of supplies and transactions are completed
• Regularly produces purchase status and completed purchases reports using the Ongoing Procurement Master list
• Ensures that the procurement filing system is in place and in accordance with the procurement filing procedures as outlined in the Procurement Manual
• Coordinate with the Projects Managers and concerned recipients on delivery of items including completion of Goods Received Notes, storage of items and transfer of items to field sites
• Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of Caritas Lebanon
• Maintain file on market prices for commonly-bought items
• Establish preferred supplier agreements for commonly used items

SKILLS:

Business Skills:

• Good knowledge procurement process
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Excellent reporting, communication, interpersonal and negotiation skills.
• A clear understanding of procurement ethics and donor compliance is essential.
• Excellent knowledge of English and Arabic; French is a plus
• Ability to work in a team
• Efficiency under stress
• Good computer applications skills.

Computer Skills:

• Microsoft Office – All applications

EXPERIENCE AND KNOWLEDGE:

• At least 2-3 years of experience in relevant field is desirable.
• Have previous experience in Lebanon and previous similar responsibilities in implementing similar context projects and activities.