Procurement Assistant

Job Posting

: 23/Jan/2020

Closure Date

: 06/Feb/2020, 10:59:00 PM

Job Type

: Non-staff opportunities

Primary Location

: Lebanon-Beirut

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
 
Qualified female applicants are encouraged to apply.
 
People with disabilities are equally encouraged to apply.
 
All applications will be treated with the strictest confidentiality.

The Procurement Assistant performs procurement activities related to the preparation of tender documents, draft and finalisation of contracts or Purchase orders for goods, work or services for FAO Office in Lebanon.

Reporting Lines

The Procurement Assistant reports to the Assistant FAOR for Administration.

Tender documents, contracts for services and purchase orders for goods.

Ensure that procurement activities comply with FAO’s established policies and procedures and reflect best practice for public procurement.

• Review and prepare routine documentation and correspondence related to assigned procurement  actions, including, but not limited to: identification of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary, as per Manual Sections 502 and 507;
• Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
• Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment;
• Report on the status of procurement actions;
• File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
• Run periodic reports, taking action as requested;
• Ensure data input into systems as accurate;
• Review with the supervisor problems and discrepancies related to assigned actions;
• Perform other related duties as required.

• Bachelor Degree in Business, Administration, Economics, Public Administration or commerce or a related field.
• Three years of experience in administrative, accounting and/ or procurement support work,
• Working knowledge (Level C) of English and Arabic
• Good knowledge of the MS Office package, Internet and office technology equipment
• National of Lebanon

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Additional Selection Criteria

• Good knowledge of FAO's administrative policies and procedures

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY 

Candidates are requested to attach a letter of motivation to the online profile.
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]

 
FAO IS A NON-SMOKING ENVIRONMENT